The Role
Manage day-to-day office operations, bookkeeping (AR/AP, payroll, cash flow tracking), CRM lead management, customer communications, scheduling, and process/SOP development. Support production coordination and work with the owner and CFO; marketing/vendor support and occasional site visits are a plus.
Summary Generated by Built In
***Please DO NOT call or email our office outside of this process ***
You Are:
Responsible for maintaining smooth and efficient office operations, bookkeeping, scheduling, and supporting employee-related administrative tasks. This position will handle admin duties as well as work closely with the owner to refine and maintain company processes as well as the following duties. As we grow some duties will be delegated to others.
You Are:
Responsible for maintaining smooth and efficient office operations, bookkeeping, scheduling, and supporting employee-related administrative tasks. This position will handle admin duties as well as work closely with the owner to refine and maintain company processes as well as the following duties. As we grow some duties will be delegated to others.
Your Location:
- Hybrid: 50% Office + 50% Work From Home
- 1300 Ridenour Blvd Suite 100, Kennesaw, GA 30152
Your Schedule:
- Full-Time | 40 Hours Per Week
- Mon-Fri 9:00am-5:00pm
Your Language Skills:
- English (Highly Proficient Written & Verbal)
Your Manager:
- Shawn, Owner
Core Values:
- Integrity
- Details
- Teamwork
Your Contribution to AVI:
Operations (House Call):
- Work with Production Manager regarding jobs details, updates, and updated invoicing, and customer correspondence.
- Keeping team on track and on process
- Creating Processes, flowcharts and SOP’s
Leads (Go High Level)
- Manage CRM Software
- Add Leads & Direct to Sales Rep
- Set Status & Follow-Up Activities
Customer Service
- Communicating with customers (phone and email)
Financial
- AR/AP
- Cash Flow Spreadsheet
- Payroll
- (CFO balances the books)
Marketing (A PLUS)
- Managing marketing, vendors and the vendors campaigns.
- Visit job sites 2-4x/wk to collect videos/photos (sent to marketing agency)
AVI's Contribution to You:
- $70k-$80k/yr
- 401k w/ Match (50% of First 6%)
- Medical: $500 Paid Toward Your Plan
- Dental: Costs $20/wk
- Vision: Costs $10/wk
- PTO: Yr 1 = 5 Days, Yr 2 = 10 Days
About
At TheCoTeam we are the Anti-Recruiters. We help companies hire for a fraction the price of recruiters and white-label the leading edge of their hiring process. We do this by:Crafting exceptional job postsPosting these job descriptions to sites to drive applicationsReview all inbound resumesInviting the most promising candidates to initial interviews (aka "Pre-Interviews")Assuring the appropriate alignment of skills/cultural fit/compensationPosting all interview notes, scorecards, and our assessment for reviewShort-listing the best candidates for 2nd Round interviews directly with the hiring companyThis saves companies at least 10hrs per role and allows them to focus on running their business!
Skills Required
- Maintain office operations, scheduling, and general administrative duties
- Bookkeeping experience including AR/AP
- Payroll processing experience
- Experience managing CRM software (Go High Level)
- Strong written and verbal English communication
- Ability to create and maintain processes, SOPs, and flowcharts
- Experience with cash flow spreadsheets (Excel/Google Sheets)
- Customer-facing communication by phone and email
- Hybrid work with regular presence at Kennesaw, GA office (≈50%)
- Visit job sites 2-4x per week to collect photos/videos for marketing
- Marketing/vendor campaign management experience
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The Company
What We Do
TheCoTeam provides services to attract talent, process applicants, and connect companies with qualified candidates, often at a reduced cost. They also offer coaching and consulting to help businesses run more efficiently.
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