Office Manager - Palo Alto

Role Summary 

As our Office manager based in Palo Alto, you will be in charge of managing our Palo Alto office. You will report directly to our Head of People and will work closely with people from various teams.

Key Responsibilities 

1. Maintain and develop a nice and friendly work atmosphere for all Mistralers

• Ensure our Palo Alto offices is up and running

• Act as the go-to-person for all questions related to the office

• Collaborate with workplace owners and HR teams to maintain and implement office policies and processes

• Develop our culture through the organization of activities, meetings, and other community events

2. Deal with internal and external stakeholders

• Suppliers : food provider, maintenance, cleaning, access

• IT : laptops, equipment, hardwares

• Visitors : welcoming, mails, deliveries

• Serve as the onsite point of contact for maintenance visits, shipping, mailing, deliveries, and inventory management

• Partner cross-functionally with IT, Recruiting, Employee Experience, and Executive Assistants to drive other internal initiatives

3. HR admin initiatives

• Coordinate onboarding and offboarding

• Answer to local HR administrative questions

• Manager and update local benefits

• Handle visa requirements

Experience and Skills

• Proven experience as the key Office Manager in start-up (4+ years).

• Excellent organizational skills and attention to detail

• Strong communication and interpersonal skills

• Proficiency in Google Workspace or ticketing systems supporting employee requests

You're an amazing fit if you:

• Have a service mindset

• Are able to multitask and prioritize effectively

• Keep discretion and professionalism when handling confidential information

• Have a positive attitude and strong work ethics

• Have a passion for building and maintaining a community within the office space

• Thrive in a fast-paced workplace environment

• Have excellent written and verbal communication skills

• Have extraordinary organizational and time management skills

About Mistral 

At Mistral AI, our mission is to make AI ubiquitous and open. We are passionate about bridging the gap between technology and businesses of all sizes. We are a leading innovator in the field of open-source large language models.

Our advanced LLM solutions can be seamlessly deployed on any cloud, allowing for optimized integration and robust performance. Developers are using our API via la Plateforme to build incredible AI-first applications powered by our models that can understand and generate natural language text and code. We are multilingual at our core. We released le Chat, as a demonstrator of our models.

We are a tight-knit, nimble team dedicated to bringing our cutting-edge AI technology to the world. Our teams are distributed between France, UK and USA. We are creative, low-ego, team-spirited, and have been passionate about AI for years. We hire people who thrive in competitive environments, because they find them more fun to work in. We hire passionate women and men from all over the world.