Office Manager / Executive Assistant

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Office Manager/Executive Assistant located in Dallas, TX.

Reporting to the General Manager, the Office Manager/Executive Assistant will be responsible for overseeing office operations, providing executive support, and managing administrative and facilities services to ensure a professional, efficient, and well-organized workplace.

Office & Front Office Operations

• Oversee daily office operations, meeting rooms, and shared resources
• Manage receptionist and front desk experience, ensuring professional visitor engagement
• Maintain office systems, supplies, and administrative processes

Executive Support

• Provide direct administrative support to site leadership (calendar, meetings, communications)
• Coordinate leadership meetings, presentations, and site-level communications
• Support planning and execution of leadership events and reviews

Visitor & Customer Coordination

• Own end-to-end visitor management for customers, audits, and leadership visits
• Coordinate logistics, site access, and cross-functional alignment for tours and events

Facilities Cleanliness & Workplace Standards

• Manage custodial staff and ensure high standards of cleanliness and sanitation
• Conduct routine inspections of office and common areas
• Partner with Facilities/Safety to maintain a safe, organized, and compliant workplace

Branding & Workplace Experience

• Manage site branding to ensure alignment with corporate standards
• Project manage office and facility branding enhancements and improvements
• Support initiatives that enhance employee experience and site professionalism

Additional Support

• Assist with onboarding logistics and administrative coordination
• Support site initiatives and continuous improvement projects

Qualifications

• 5+ years in office management, executive support, or similar role (manufacturing or industrial environment preferred)
• Strong organizational and project management skills
• Ability to operate independently in a fast-paced, operational setting
• Excellent communication and stakeholder management skills
• Experience managing vendors and service providers
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams)
• Fluency in English and Spanish (written and verbal) required

What Success Looks Like

• Professional, well-organized front office and visitor experience
• Seamless support to site leadership
• High standards of workplace cleanliness and organization
• Effective coordination of site visits, audits, and events
• On-time execution of administrative and branding initiatives

Why Join Us

• Play a key role in supporting site leadership and operational excellence
• High-visibility position with cross-functional impact
• Opportunity to shape workplace experience in a growing manufacturing environment