Prophet’s Austin office is a tight-knit team of 30 people; collaborative, ambitious, and growing. We are looking for an Executive Assistant/Office Manager who loves a well-run office: someone who takes genuine pride in keeping things moving, supporting the people around them, and bringing a little extra thoughtfulness to the everyday.
This is a dual role with EA and OM responsibilities. You will be the right hand to several partners within the firm, managing high-volume complex calendars and keeping leadership organized and on track. You'll also play a meaningful role in shaping the day-to-day culture of the office — making sure it feels like a place people are genuinely glad to come to work and clients are energized by. We're a professional services firm and the pace reflects it; calendars move fast, priorities shift, and the people coming through the door range from new hires to CEOs
This is an in-office role, five days a week at our Austin location on Comal Street.
Your Day to DayExecutive/Administrative Support
- Own complex, high-volume calendar management across 3-4 leaders: coordinating across time zones, resolving conflicts proactively, and keeping everyone where they need to be
- Coordinate domestic and international travel through our dedicated travel agency
- Prepare and submit accurate expense reports and timesheets in a timely manner
- Support meeting logistics including scheduling, document preparation, and follow-up coordination
- Serve as a reliable, responsive point of contact for internal and external stakeholders on behalf of leadership
Office Management
Manage day-to-day office operations and experience to ensure a professional, functional, and enjoyable workplace. This includes:
- Serve as the first face people see: greeting guests, orienting new hires, and making sure the space always feels professional and lived-in
- Manage day-to-day operations: facilities, supplies, equipment, and vendor relationships
- Manage and track office budgets with discipline and accuracy
- Own daily opening and closing procedures so the office is always at its best
- Assist with the planning and execution of office social and culture events that keep the team connected
- Coordinate meeting rooms and logistics (catering, set up/clean up, supplies, document production)
- Send weekly team communications about upcoming events, visitors, and office happenings
Functional Support
- Collaborate with People Team to manage candidate interview schedules and logistics
- Support Functional Leads in planning/staging events, this may include: (training events, recruiting activities, and other employee morale or firm-wide initiatives)
- Collaborate with Corps Team, functional departments and others on special projects as needed
- Undergraduate degree with 2+ years Executive Assistant experience in the professional services industry (consulting or creative agency a plus)
- Excellent communication and interpersonal skills — You’re equally comfortable chatting with a new hire on their first day and a CEO client coming in to meet Senior Partners
- Ability to pinpoint problems, find creative solutions and make decisions
- Strong organization and time management skills
- A genuine love of people and a belief that a great office environment makes a real difference
- Comfort with ambiguity and the ability to adapt, flex and change directions given circumstances, understanding the ever-changing world of business
- Strong proficiency in Outlook, particularly calendar and scheduling management across multiple stakeholders and time zones
- Proactive self-starter approach with the ability to work independently and maintain a high level of autonomy
- Ability to lift 30-50 lbs.
Prophet is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment, promotion, and evaluation decisions are based on qualifications, merit and business need.
Skills Required
- Undergraduate degree
- 2+ years Executive Assistant experience in professional services (consulting or creative agency a plus)
- Strong proficiency in Outlook, particularly calendar and scheduling management across multiple stakeholders and time zones
- Excellent communication and interpersonal skills
- Strong organization and time management skills
- Ability to pinpoint problems, find creative solutions, and make decisions
- Proactive self-starter with the ability to work independently and maintain a high level of autonomy
- Comfort with ambiguity and ability to adapt and change directions
- A genuine love of people and belief that a great office environment matters
- Ability to lift 30-50 lbs.
- Experience in consulting or creative agency environments
What We Do
Prophet is a consulting firm that helps leaders unlock uncommon growth. The type of growth that isn’t just bigger, more profitable or faster. It’s growth that is rich with possibility and aligns with where the world is now — and where it will be tomorrow. Uncommon growth is purposeful, transformative and sustainable. With 15 global offices and over 600 strategists, data analysts, marketers, digital experts and creatives, Prophet has worked with the world’s most successful companies, including CVS Health, Home Depot, Marriott, Netflix, Electrolux and UBS, partnering with them across consulting, experience and creative capabilities. Our teams are committed to partnering with clients to develop solutions that drive lasting impact and help move society forward. Prophet is an equal-opportunity employer and strives to build a firm of many voices. We are committed to building a team that represents a variety of backgrounds, perspectives and skills. All employment, promotion and evaluation decisions are based on qualifications, merit and business need.
