Office Manager & Executive Assistant

Posted 26 Days Ago
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Warsaw, Warszawa, Mazowieckie, POL
In-Office
Mid level
Hardware • Information Technology • Defense
The Role
Manage office operations and executive support, including due diligence, corporate documentation, contract workflows, correspondence, records, travel logistics, procurement administration, recruitment and onboarding support, HR documentation, vendor coordination, meetings, events, and guest reception. The role requires strong organization, confidentiality, process ownership, and fluency in Polish and English.
Summary Generated by Built In

Microamp is a fast-growing tech company shaping the future of advanced connectivity. We live on the cutting edge of emerging technologies – from AI and satellite communications to next-generation 6G networks. We are looking for a Technical Marketing Specialist who can help bridge the gap between deep tech and compelling storytelling, translating complex technical capabilities into powerful, data-driven B2B narratives.

  • Administration of due diligence processes

  • Supporting day-to-day operations and handling ad hoc executive requests

  • Overseeing corporate documentation and contract processes (NDAs, partnership agreements, MoUs, etc.)

  • Coordinating the full document lifecycle, from preparation and internal approvals to signing and archiving

  • Monitoring deadlines and ensuring proper document control

  • Managing administrative correspondence and maintaining organised records

  • Cooperating with law firms, accounting offices and external service providers

  • Organising business travel and handling related logistics

  • Supporting procurement processes and administrative aspects of projects, including publicly funded projects where applicable

  • Supporting recruitment and onboarding processes

  • Managing HR documentation, contracts, working hours and absence records

  • Ensuring smooth office operations, including supplies, service coordination and vendor management

  • Organising meetings, company events and welcoming guests

  • At least 3 years of relevant experience in executive support, administration or office management

  • Excellent organisational and prioritisation skills

  • Strong attention to detail and process ownership

  • Ability to manage confidential information

  • Proactive and solution-oriented mindset

  • Fluency in Polish and English, both written and spoken


Job benefits
  • Full-time employment contract

  • Private healthcare and sports package

  • The opportunity to develop and gain experience in an innovative startup environment

  • Modern Office in the heart of Warsaw

  • Working in a friendly, multinational environment

Skills Required

  • At least 3 years of relevant experience in executive support, administration, or office management
  • Excellent organizational and prioritization skills
  • Strong attention to detail and process ownership
  • Ability to manage confidential information
  • Proactive and solution-oriented mindset
  • Fluency in Polish and English, written and spoken
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The Company
49 Employees
Year Founded: 2020

What We Do

Microamp Solutions is a telecommunications technology company specializing in resilient 5G mmWave connectivity for real-time operations. It designs, builds, and delivers ultra-high-capacity, near-zero-latency end-to-end networks using purpose-built radios, gNodeBs, customer-premises equipment, and related infrastructure. Its solutions support critical infrastructure, ports, logistics hubs, public transportation, media production, mass events, industrial operations, and specialized military missions.

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