Office Manager and People Operations (HR) Assistant

JOB BRIEFThis position is onsite 9:00-6:00 PST in our Burbank, CA office.

The Office Manager and People Operations Assistant at GreenSlate will play a key role in supporting daily office operations and assisting with various People Operations (HR) functions. This is an in-office position in our Burbank, California office where you will be responsible for answering incoming calls, providing administrative support, and helping with HR-related duties. 

WHO WE ARE

GreenSlate is the fastest-growing provider of technology and business solutions for media productions. We provide the most advanced technology for production accounting and entertainment payroll. Our innovative cloud-based platform is revolutionizing the entertainment industry’s back-office by replacing inefficient paper-based processes with digital solutions. The studios, film franchises, independent producers, and content creators we serve benefit from greater efficiencies, improved access to data, cost savings, and reduced environmental impact. We support some of the world’s best production teams with payroll, production accounting, tax credit management, ACA compliance & benefits, and worker’s compensation insurance services. - LEARN MORE.

WHAT WE EXPECT FROM YOU

• Answer and route incoming calls, greet visitors and handle general inquiries to ensure smooth office operations
• Assist with general office tasks such as managing office supplies, scheduling meetings, and maintaining a clean and organized office environment
• Prepare for onsite client or other guest meetings in the office
• Assisting the People Operations team with various administrative tasks and employee engagement, including but not limited to:
  • Organizing and tracking annual employee trainings
  • Creating calendars and communications around holidays and payroll dates 
  • Responding to external unemployment insurance claims
  • Maintaining labor law poster compliance for remote and in-office employees
  • Assisting our benefits team with employee benefits questions
  • Maintaining the Company intranet site
• Planning in-office and virtual events regionally and company-wide with People Operations and the Social Committee
• Providing support to various departments as needed, ensuring tasks are completed efficiently and in a timely manner
• Providing support to the Payroll Operations department as the backup for Payroll Assistants, including but not limited to timely outgoing payroll-related checks, FedEx, priority mailing, messengers, and E-Verify
• Be the main point of contact for the other GreenSlate office locations for office supplies ordering

Who you are 

• 1-2 years experience in office administration and/or People Operations (HR) support role is preferred
• A highly motivated self-starter capable of tactical execution in a fast-paced environment; ability to independently and proactively make decisions; A high level of judgment and high-quality work output
• Strong communication and interpersonal skills, along with a friendly and professional demeanor for handling phone calls and office visitors
• Excellent organizational and multitasking abilities
• Proficiency with Google suite 
• Ability to handle confidential information with discretion and to act with integrity and professionalism
• Ability to work in the office from 9:00-6:00 PST Monday-Friday

WHAT YOU CAN EXPECT FROM US 

• Compensation that reflects your value: Competitive salary packages tailored to your experience with opportunities for regular reviews and raises
• Comprehensive Benefits: Benefits that go beyond the basics, including a matching 401(k), Employee Assistance Program/mental health support, accident insurance, wellness discounts and perks through the Holisticly platform
• Full-Time Remote Flexibility: Enjoy working remotely with all the tools and support needed to stay connected and productive
• Impactful Work: Be part of projects that make a difference in the entertainment industry, with a direct influence on shaping our future and making tangible change
• A Thriving, Collaborative Culture: Join a team that values open communication and creativity. Quality, Urgency, Innovation, Service and Collaboration drive everything we do

SALARY RANGE: $24.04 - $26.44/hr ($50K to $55K annualized, plus approved overtime)