OFFICE MANAGER (51419)

JOB SUMMARY: The Office Manager for the Kiowa Tribe’s Natural Resource Department will oversee administrative operations, ensuring efficiency and organization in support of the department’s environmental and land management initiatives. This position is responsible for handling administrative tasks, maintaining records, coordinating office activities, and assisting with financial and grant documentation. The Office Manager will work closely with the department’s leadership to facilitate smooth daily operations and ensure compliance with tribal, state, and federal regulations.

RESPONSIBILITIES:

• Manage daily administrative operations of the Natural Resource Department.
• Maintain accurate records, files, and documentation for environmental programs, grants, and reports.
• Assist with budget tracking, purchase orders, and financial documentation to ensure compliance with funding requirements.
• Coordinate schedules, meetings, and travel arrangements for departmental staff.
• Serve as the point of contact for internal and external communication, including responding to inquiries and relaying information.
• Support grant applications and reporting by gathering necessary documents and ensuring timely submissions.
• Maintain inventory of office supplies and equipment, ensuring the office is well-stocked and operational.
• Assist with hiring processes, onboarding new employees, and maintaining personnel records for the department. 
• Ensure compliance with tribal policies and procedures related to procurement, financial transactions, and administrative activities.

QUALIFICATIONS:

• Associate's degree in Business Administration, Office Management, or a related field.
• Minimum of three (3) years of experience in office administration, preferably in a tribal government or environmental setting.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite and experience with financial and record-keeping systems.
• Knowledge of tribal government operations and grant compliance is a plus.
• Ability to handle confidential information with discretion.

REQUIREMENTS:

• Must possess a valid driver’s license.
• Must be able to pass a background check and pre-employment drug screening.
• Availability for occasional travel to conferences, trainings, and meetings.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• Office-based position with minimal fieldwork.
• Regular use of computers, office equipment, and standard office supplies.
• Ability to lift up to 25 lbs. occasionally.
• May require extended periods of sitting and working at a computer.

Equal Opportunity Employer: The Kiowa Tribe does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

 According to the Kiowa Tribe Human Resources Policies and Procedures, the Kiowa Tribe recognizes Kiowa Preference first, other federally recognized tribes second and other races last.  

Indian Preference applies in accordance with Indian Preference Act of 1934 (Title 25, USC Section 472), BIA Form 4432, Tribal Identification or Certificate Degree of Indian Blood must be submitted with employment application to receive Indian Preference.