Milpitas, CA 95035 (Onsite 5 days/week)
We are seeking a dedicated and detail-oriented Office and Executive Assistant to oversee the operations of our Milpitas Office and provide executive administrative support. This role is pivotal in maintaining the efficiency and culture of our new Bay Area office in Milpitas, CA. You’ll ensure the office runs smoothly, serve as a key point of contact for visitors and staff, and provide administrative support with calendar management, meeting preparation, and day-to-day executive logistics. This is a fully onsite role requiring a consistent presence in the office Monday through Friday.
WHAT YOU WILL DO:
Executive Administrative Support (approx. 50%)
Manage complex calendars, prioritize scheduling requests, and coordinate meetings, including internal and external customer/partner meetings.
Arrange travel logistics, prepare itineraries, and process expense reports.
Draft and prepare correspondence, presentations, reports, and meeting materials.
Handle sensitive information with the utmost confidentiality and discretion.
Track follow-ups and ensure progress on key initiatives and action items.
Serve as a liaison between the executive and internal teams, clients, and partners
Oversee day-to-day office operations and serve as the go-to person for all office needs.
Manage relationships with office vendors, maintenance services, IT, and building management.
Monitor and order office supplies, kitchen stock, and equipment as needed.
Coordinate onsite meetings, company events, and executive visits.
Ensure a safe, clean, and welcoming environment for employees and visitors.
Partner with HR and IT to support onboarding logistics for office based employees.
Implement process improvements to enhance office efficiency and employee experience.
Provide support for Corporate Social Responsibility (CSR) initiatives and organize employee engagement events.
Office Management (approx. 50%)
WHAT YOU BRING:
3+ years of experience in office management, executive administration, or a similar role.
Previous experience supporting C-level executives in a fast-paced office setting.
Outstanding organizational and multitasking skills with strong attention to detail.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and modern workplace tools.
Ability to handle confidential information with integrity and professionalism.
- Positive, proactive attitude and commitment to creating a professional and positive office environment.
- Additional Requirements
- This is a fully on-site role requiring a consistent presence in our Milpitas office Monday through Friday.
- Ability to navigate stairs and move throughout an office environment throughout the day.
- Ability to lift up to 10 pounds, bend, and carry items such as office supplies, corporate materials, or event setups.
Skills Required
- 3+ years of experience in office management, executive administration, or similar role
- Previous experience supporting C-level executives in a fast-paced office
- Outstanding organizational and multitasking skills with strong attention to detail
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite, Google Workspace, and modern workplace tools
- Ability to handle confidential information with integrity and professionalism
- Positive, proactive attitude and commitment to a professional office environment
- Fully on-site presence in Milpitas office Monday through Friday
- Ability to navigate stairs, move throughout the office, and lift up to 10 pounds
- Experience arranging travel logistics and processing expense reports
- Complete security and privacy literacy/awareness training and adhere to information security/privacy policies
Saviynt Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Saviynt and has not been reviewed or approved by Saviynt.
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Leave & Time Off Breadth — Flexible or unlimited PTO, generous parental leave, paid holidays, and periodic mental health days point to a wide range of time‑off options. These policies are positioned to support rest and balance when teams can make use of them.
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Healthcare Strength — Medical, dental, and vision coverage are provided alongside options like FSAs, reflecting comprehensive core health benefits. Affordability and plan quality are often highlighted as positives.
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Retirement Support — A 401(k) program with employer contributions is available, reinforcing long‑term financial security. This complements equity and ESPP elements within total rewards.
Saviynt Insights
What We Do
Saviynt’s Enterprise Identity Cloud helps modern enterprises scale cloud initiatives and solve the toughest security and compliance challenges in record time. The company brings together identity governance (IGA), granular application access, cloud security, and privileged access to secure the entire business ecosystem and provide a frictionless user experience.
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