Office Coordinator

Evolution is a market-leading developer and provider of products and services for online casino entertainment. Our excellence is driven by over 22,000 EVOlutioneers across 30 markets worldwide, working in product innovation, software development, IT solutions, game hosting and business support. Evolution's dynamic and creative environment creates a unique opportunity for personal and professional growth.

Our integrated business-to-business solutions guarantee that our clients can always provide an unrivalled online entertainment experience to their players globally. We thrive on remaining an award-winning digital powerhouse of entertainment products and services with an ever-expanding line-up of product brands: Evolution Live, NetEnt, Red Tiger, Ezugi, Big Time Gaming, Nolimit City and DigiWheel.

Evolution is a Swedish company founded in 2006 and listed on Nasdaq Nordic (EVO).

Job Overview:

This is a front-facing role in a fast-paced office environment, requiring frequent interaction with employees, visitors, and external partners. The role involves managing multiple responsibilities in parallel, working with changing priorities, and maintaining high professional and service standards. The successful candidate will be comfortable working independently, making day-to-day decisions, and adapting quickly to operational needs. 

Key responsibilities:

• Provide office support services to ensure efficiency and effectiveness within Evolution Gaming office;
• Greet, assist, and/or direct the public to the appropriate host employee;
• Dealing with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register and send mails and cargos from/to company parties or partners;
• Manage Biometric system, taxi service, visitors’ sign-up system and register visitors in line with the policy;
• Manage and supervise plants & gardening service;
• Ensure that the Reception area are kept tidy and clean always;
• Cooperate with Security;
• Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance;
• Manage office kitchens and coffee station to be always in order;
• Maintain general office tidiness and supervision of cleaners;
• Take a part in training processes of the new employees in department,
• Co-ordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.;
• Check and ensure that coffee, vending machines and other office equipment are in working condition, arrange technical maintenance if required;
• Monitor office supplies inventory and take care of groceries and water supplies in the office- place order, control deliveries, and go for shopping if needed, prepare expense reports;
• Ensure compliance with all company policies, procedures, and guidelines;
• Take care of maintaining office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering and maintenance of existing;
• Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms;
• Perform other duties, as asked by the manager, which are related to this position and which meet the qualifications;
• Replace colleagues during their vacations, sick leaves, and other absences. Replacement takes place during working time, and it is not considered as additional work;
• Deal with customer complaints or issues.

• Secondary education
• Good knowledge of English and Bulgarian
• High sense of responsibility, punctuality, accuracy and attention to details
• The ability to accurately fulfil the direct management orders and work tasks
• Tact and discretion, for dealing with confidential information
• Multitasking- flexible and adaptable approach to work, the ability to work with fast-paced, ever changing environment
• The ability to work independently and in a team, great communication skills.

We Offer:

• Inclusive, international and multicultural environment;
• Modern, high-tech office with easy access by public transport.
• Health insurance including a dentist, mental and physical health support and other benefits.
• Personal and professional development.

Working hours: 8:00–17:00 

Location: Office Studio in Mladost 4, Sofia; with the possibility to support other locations based on team needs