Office Coordinator

Making a career change is a big decision.

Why consider Aptos?

Become a part of a team that is passionate about creating and delivering cutting-edge solutions for retailers worldwide. At our company, we’re dedicated to supporting your career aspirations and helping you exceed your goals. You’ll benefit from industry-leading training, global development opportunities, and the chance to collaborate within a diverse culture across our offices in nine countries. Our inclusive culture reflects our purpose: to make a difference for every colleague, every client, every day.
As a leading provider of Unified Commerce solutions for retail, our technology empowers top retail brands by optimizing product management, promotions, merchandising, and store operations. With the global shift toward our cloud-native, microservices architecture, opportunities for career growth have never been more exciting. Today, more than 100,000 retail stores in fashion, grocery, footwear, general merchandise, discount, and sporting goods rely on our solutions to generate nearly $2 trillion in annual revenue.
We hope you’ll join us in driving innovation and delivering impactful solutions as we continue leading the Unified Commerce revolution.

Office Coordinator

Location: Alpharetta

Part-time: 3 Days a Week (Tues, Weds, Thurs: 15 -20 Hours)

Role Summary

The Office Coordinator is responsible for ensuring the efficient, organized, and professional operation of the office environment while providing administrative, facilities, and operational support across the organization. The role handles a broad range of tasks including office supply purchasing, mail and shipment coordination, facilities vendor management, and calendar support when needed. This position also serves as the primary point of contact for office renovations, construction activities, and relocation efforts, coordinating contractors and ensuring clear communication throughout.

In addition, the Office Coordinator provides backup support to the Sr. Executive Assistant when the Sr. Executive Assistant is absent. The Coordinator assists with office events and contributes to maintaining a positive, well‑functioning workplace for all employees.

Key Responsibilities

Office Operations

• Maintain a clean, organized, and functional office environment.
• Manage office supply inventory, purchasing, and vendor relationships.
• Coordinate the receipt, distribution, scanning, and logging of mail.
• Manage incoming and outgoing shipments, including preparation, tracking, and courier coordination.
• Serve as the primary point of contact for general office inquiries from staff.

Facilities Management

• Act as the key contact for facilities‑related issues, coordinating with service providers.
• Oversee facility invoices and support approval workflows.
• Serve as the point person for office renovations, construction projects, and/or relocations.
• Schedule and supervise contractors and communicate updates.
• Proactively identify and address facility issues.

Executive & Administrative Support

• Provide minor scheduling assistance for executives. (Only when Sr. EA is on PTO/OOO)
• Support office-wide communications and event logistics.
• Assist colleagues with administrative needs.

Workplace Culture & Events

• Assist with planning and executing office events.
• Support onboarding activities such as workspace setup and access coordination.

Qualifications

Education

• High school diploma required.
• Diploma or certificate in Office Administration, Business Administration, or related field is an asset.

Experience

• 1–3 years of experience in office administration or facilities coordination.
• Experience with calendar management is an asset.
• Experience coordinating contractors or office moves preferred.

Technical Skills

• Proficiency in Microsoft Outlook, Excel, Word, and Teams.
• Comfortable with office equipment and courier systems.
• Experience with expense reports is a plus

Core Competencies

• Strong organizational skills.
• Detail‑oriented, especially with data entry.
• Excellent communication skills.
• Ability to work independently and prioritize tasks.
• High discretion with confidential information.
• Proactive problem-solving.

Physical Requirements

• Ability to lift/move supplies up to 20–25 lbs.
• Able to navigate the office to support facilities needs.

Success Indicators

• Well‑maintained office environment.
• Timely handling of facilities issues.
• Reliable support to Sr. Executive Assistant as back-up
• Smooth coordination of renovations or relocations.
• High employee satisfaction and support.

The pay range for this position part-time is up to $26000. Starting salary may vary based on a number of factors including, but not limited to, the position being offered, location, education, training, and/or experience.

We offer a competitive total rewards package including a base salary determined based on the role, experience, skill set, and location. For those in eligible roles, discretionary incentive compensation may be awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility.                                                                             

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. By submitting an application for this job, you acknowledge that any personal data or personally identifiable information that you provide to us will be processed in accordance with our Candidate Privacy Notice.

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