Office Coordinator

Summary:

The Office Coordinator is responsible for providing administrative support to the operation team.

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Job Duties: 

·         Analyzes and organizes office operations, procedures and cost in areas such as trip sheets, travel, flow of correspondence, filing, requisition of supplies, and other support staff services

·         Assists supervisors with program administration

·         Publishes daily/weekly reports as requested by management

·         Creates files for new hires as needed

·         Manages the training and documentation process for our Safety and Operations Training programs

·         Conducts Basic Safety Training

·         Assists management with billing, payroll and accounts payable as needed

·         Sets up and dispatches trucks

·         Coordinates with contracted company to assure customer service is met

·         Ensures that an optimal level of office supplies, letterhead and envelopes is maintained

·         Maintains all office equipment, copy, fax and kitchen equipment  to include contacting the corporate help desk if necessary

·         Oversees Maintenance to assure all issues are addressed in a timely manner

·         Assists Management as needed

·         Other duties as required and assigned

Requirements:

·         High school diploma or GED (General Education Diploma) equivalent

·         Minimum 6 months to 1 year related experience and/or training; or an equivalent combination of education and experience

·         PC proficiency to include Microsoft Word, Excel and Outlook

·         Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manual

·         Ability to write routine reports and correspondence

Environment:

While performing the duties of this job, the employee  is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee is occasionally required to sit and climb or balance. The employee must occasionally lift and/or move up to 25 pounds. The employee is regularly exposed to ambient lighting and temperate climate conditions