Office Coordinator

Company Description

Devoteam is a leading consulting firm focused on digital strategy, tech platforms and cybersecurity.
By combining creativity, technology and data insights, we empower our clients to transform their business and unlock the future.
With more than 25 years of experience and 10.000 employees across Europe and the Middle East, Devoteam promotes responsible technology for people and works to create better change.
Devoteam has been a ServiceNow Elite Partner since 2019 and was named Global IT Workflow Partner of the Year in 2021 and EMEA Elite Partner of the Year in 2023. In 2024, it was also named the EMEA Consulting and Implementation Partner of the Year.

Job Description

Devoteam is looking for an experienced Office Coordinator who performs administrative support and other tasks to ensure efficient operation in the Prague Devoteam office. Specific duties and responsibilities may include these areas:

Reception - 50 %

• Maintaining the condition of the office
• Regular orders of refreshments, office supplies, and IT equipment 
• Point of contact for Facility Management and suppliers
• Accepting and sending the post and parcels
• General support to visitors
• Access and visitor cards
• Coordination and support of Internal and client visits

Office management - 30 %

• A go-to person within the office for all questions related to office management
• Travel booking arrangements, point of contact for agency
• Processing of electronic tools for signature of documents (DocuSign)
• Organization and preparation of team events
• Archiving of all related documents to office management and projects/clients
• Keep updated on the handover protocols for IT equipment 
• Requesting the transfer of the phone numbers for newcomers/leavers

HR support - 10 %

• Onboarding of newcomers - completing onboarding documents and handover to the HR & Training Coordinator
• Offboarding of leavers
• Administrative help with the Payroll report monthly
• Fire and safety agenda
• Regular weekly reminders to fill in the timesheets in the internal attendance system

Accounting Backup - 10 %

• Processing and checking of the accounting documents
• Archiving the documents

Qualifications

You will be a great fit for this role if you have…

• Secondary school education
• Advanced English and Czech/Slovak language
• Advanced communication, negotiation and relationship-building skills
• Time management and organisational skills to work on various tasks and organise company events
• The ability to prioritise and work under pressure
• Attention to detail 
• Ability to work in the office daily (Monday to Friday 8.00-16.30)

Want to be head of the pack? We’d definitely welcome…

• Experience with similar role is a plus

Additional Information

What can Devoteam offer you, you may ask?

• Transparent career path and Mentorship: Devoteam values your professional and personal growth. We provide a transparent career path, including mentoring programs, to guide and support you in reaching your full potential.
• Training and certifications in current and high-in-demand technologies and methodologies: Stay ahead in the rapidly evolving industry with our training and certification programs. We offer sophisticated training systems for our employees and many opportunities to upskill in current and high-in-demand technologies and methodologies, ensuring that you remain at the forefront of your field.
• Friendly atmosphere & Great company culture: And it’s not just a phrase! :)
• Work-life balance: Enjoy a healthy work-life balance with 5 days extra of vacation, up to 4 my days per year, and the flexibility of hybrid working hours.
• Teambuildings & Company events: We love to spend time together! To enhance our team spirit, we organise many different events & parties for our colleagues throughout the year.
• Great location in the city centre with a good transport accessibility and you’re always in the centre of all the action.
• We care about your well-being. Benefit from meal voucher tariff, a Multisport card for fitness activities, and language courses to expand your skills.

Moreover, we offer:

• Breakfast and snacks.
• Phone tariff for employees and their family members.
• Sabbatical leave.
• Employee Referral Program.