Office Coordinator

The Company You’ll Join

At Qloo, our cutting-edge Taste AI technology leverages extraordinary amounts of data—over half a billion records of public figures, places, and things, plus a globe-spanning consumer behavior and sentiment database—to unearth deep insights about consumer preferences. From understanding global travel trends to curating the perfect restaurant recommendation based on your unique tastes, our Taste AI engine sifts through the noise to find the signals that matter. 

And the best part? Qloo's API suite is powered by cultural entities, not personal identities, ensuring our insights are derived without relying on personally identifiable information. Read more about our recent Series C funding here.

The Team You’ll Work With

Reporting to the Recruiting and People Ops Lead, the Office Coordinator will play a key role in creating a cohesive, welcoming, and well-run office environment while also providing administrative support across the org. This role will work closely with our Growth Lead to ensure comprehensive administrative support for our Growth and Revenue teams, such as handling scheduling for internal team meetings and leadership meetings. You’ll get the opportunity to work collaboratively with a range of teams, ensuring seamless office operations and contributing to a positive workplace culture where everyone feels valued and engaged.

Hear what the team has to say – “The team culture at Qloo is highly collaborative and supportive, with a strong emphasis on mutual assistance. Each team member is approachable and committed to lending a hand, creating an environment where everyone feels supported and valued...” - Sreekant, VP of API Engineering.

The Impact You’ll Have

In this role, you will be the go-to person for anything and everything office-related, serving as a critical support system for our in-office employees, and supporting communication efforts with remote employees. Your organizational skills and proactive approach will enhance day-to-day functions, allowing team members to focus on their core responsibilities. By contributing to culture and employee experience initiatives, you will play an instrumental role in creating an environment that attracts and retains top talent. Your efforts will be essential in shaping a workplace where collaboration, creativity, and connection thrive.

Our ideal candidate will immediately provide value by:

• Becoming the consolidated go-to person for everything office related
• Coordinating office logistics, including supplies management and maintenance requests
• Handling scheduling of internal team meetings, ensuring efficient time management and coordination
• Ordering catering for lunch and other office events, contributing to a welcoming atmosphere
• Facilitating company events and activities that promote employee engagement and team building

To be a successful match, you must have:

• 1+ years of experience in an administrative role, ideally in a tech environment as an office coordinator or a recruiting coordinator
• Excellent communication and interpersonal skills to effectively collaborate with various teams
• Hands-on mentality, belief that no task is too big or too small while prioritizing a wide variety of requests 
• Passion for creating a positive workplace culture and enhancing employee experience 
• Ability to tackle issues in the moment and anticipate future needs, a creative and outgoing nature, and a get-it-done mindset 
• Extremely detail-oriented, with a knack for organization and creating scalable systems
• Event planning experience is a plus but not a requirement 
• Ability to work onsite at least 4 days/week 

What we offer in addition to a competitive salary:

• Excellent health insurance coverage, with ability to join group dental and vision for a nominal fee
• Potential equity package
• Team lunches every Thursday in NYC office
• 4% 401K matching
• 20 paid time off days
• 5 paid sick days
• Up to 12 weeks of paid parental leave
• 10+ annual company holidays 
• Opportunities for professional development and growth within a dynamic environment
• A supportive and inclusive company ethos where your ideas are valued, your contributions are recognized, and your impact is tangible
• The chance to be part of a small but mighty team that's making waves in the industry and shaping the future of technology
• Beautiful HQ in Soho, NYC

We are open to different backgrounds and tenure for this hire and compensation will be commensurate with experience. Please note that equity may also be included in our total package, depending on role and level.