Office Coordinator

As the Office Coordinator, you will have multiple levels of responsibility between Calabrio facilities and providing administrative support, performing daily office tasks, expense management, vendor relations, etc. Work may require analysis, use of initiative, independent judgment, and staying knowledgeable of corporate policy. This person may make contacts of a sensitive, complex, and confidential nature. Plus, more!

It’s a part-time (20h per week) contract with a fixed term from January 2025 until April 2026.

What you’ll be doing

• Drive global employee relations and morale activities including special events, wellness and safety initiative.
• Assist in lease renewal and document retention for locations outside of the United States and Canada.
• Assist in budget planning for office events, meetings, and any other items needing to have financial consideration.
• Liaison to the Director of People Operations position to answer facility questions and concerns.
• Assist in vendor selection, communications, and management.
• Collaborate with Finance, Tax, People Team, and Administration Teams to ensure financial compliance. Purchase of furnishing, office materials and other facility related items.
• Collaborate with IT for office equipment trouble shooting technology implementation and updates.
• Partner with HR on SWE work environment compliance policies and tasks

We’re looking for

• Strong collaborative, team player who enjoys working on a highly cross-functional team.
• Change-maker, someone who is excited about revamping and streamlining processes for better efficiency.
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy.
• Eager to learn and have a can-do attitude.
• Comfortable with a fast-paced and fluid environment.
• Approachable and calm under pressure
• Proactively monitors environment and resolves issues that may arise with minimal disruption to business operation

• Previous experience in an office coordinator or a receptionist role.
• Proficient in Swedish and English at a minimum B2 level.
• Proficiency in the Microsoft Office Suite.
• Excellent written and verbal communication skills, able to effectively communicate with senior leadership, employees and team members.
• Local to the Stockholm area and comfortable working in a hybrid environment.

Calabrio People are: Open, Clear, Ambitious, Accountable, Collaborative, Consistent  

What we value most…workplace diversity and ensuring an environment of mutual respect. We believe that diversity and inclusion are critical to our success, and we are proud to be an equal opportunity employer. Our commitment is to continue to keep our people healthy, focused, and inspire creativity. Our team members are offered comprehensive benefits for various life circumstances and needs, great opportunities for career development, and a balanced work-life to achieve personal and professional success (all benefits are subject to eligibility requirements). As an Innovator with Purpose, you’ll feel motivated and genuinely excited to come to work!

Awards & Accolades:

Calabrio has 300 Global Partners, more than 2.25 million agents, and over 7,000 customers worldwide. We’ve been doing this for more than two decades and have been recognized by leading independent third parties such as Gartner, Forrester, and G2 Crowd as a leader and visionary. Thanks to the hard work and dedication of every Calabrio team member, we have been recognized by the Star Tribune Top Workplace for 9 years in a row, a 2022 certified Great Place to Work UK, named one of BC’s Top Employers for 2023, and recognized as a top 50 fast-growth company by Minneapolis/St Paul Business Journal.

Calabrio celebrates and fosters a culture that thrives on diversity. We are an Equal Opportunity Employer that prohibits discrimination and harassment of any kind. We provide employees with a work environment free of discrimination and harassment. All employment decisions at Calabrio are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, parental status, or any other status protected by the laws or regulations in the locations where we operate. We celebrate the >40 nationalities of team members that contribute to our success.