Office Coordinator

The Office Coordinator role is a fantastic opportunity to join a fast-paced, collaborative and forward-thinking company. This is an in-office full-time role and will report to the Director of Administrative Affairs, working closely with the Executive Administrator. The work schedule is Monday-Thursday 8:00am-5:00pm and Friday 8:00am – 1:30pm. The Office Coordinator is responsible for ensuring the office operates smoothly and efficiently on a day-to-day basis while providing administrative and operational support to employees, executives, and guests. This role serves as a key point of contact for visitors and staff, manages office operations, coordinates supplies and deliveries, and provides cross-functional support for communications, marketing, accounting, events, and other internal operations.

Duties/Responsibilities:

Office Support

• Work closely with the Executive Administrator to assist with operations.
  
• Professionally greet and assist guests, ensuring a positive first impression of the organization.
  
• Maintain office common areas, including organizing and supplying shared spaces.
  
• Perform general reception duties and run errands as needed.
  
• Oversee building and parking garage access systems, as well as routine office HVAC, fire alarm, and other routine utilities and maintenance.
  
• Maintain office systems and essential equipment, including phone systems, printers, and other shared office technology and resources.
  
• Coordinate FedEx/UPS shipments, deliveries, and office mail distribution.
  
• Accept, sign for, and distribute mail, packages, and food deliveries.
  
• Assist the accounting department with administrative tasks such as coding invoices, scanning, filing, and maintaining records.
  
• Perform other duties as assigned.
  

Marketing & Events Support

• Support the marketing department with database management, digital asset management, and shipping materials for events.
  
• Edit and assist in publishing newsletters, press releases, reports, board materials, and handler communications that support organizational priorities.
  
• Create graphics, presentations, meeting materials, flyers, and other digital media assets using programs such as Adobe Creative Cloud, Canva, HubSpot, and WordPress while ensuring all content aligns with brand, tone, voice, and compliance guidelines.
  
• Help develop media elements and visual materials for board meetings and distribute to board members and stakeholders.
  
• Assist with social media engagement using platforms such as SpuddieAI and Sprout Social to strengthen brand visibility and audience interaction.
  
• Assist in preparing for meetings and events, including ordering supplies, gifts, and coordinating shipments.
  
• Work with the events manager on coordinating internal events and staff engagement initiatives, celebrations, and other staff activities, improving workplace morale.
  

Required Skills/Abilities:

• Communicate clearly and professionally in writing, by phone, and in person.
  
• Provide welcoming, service-focused support to employees, executives, board members, and guests.
  
• Organize multiple priorities, meet deadlines, and maintain accuracy with frequent interruptions.
  
• Work independently while collaborating effectively across departments.
  
• Maintain professionalism, reliability, discretion, and a positive can-do attitude.
  
• Proficient in Microsoft Excel, Word, Outlook, and other standard office technology proficiently.
  
• Ability to function well in a fast-paced and collaborative environment.
  
• Knowledge or willingness to learn programs such as Adobe Creative Cloud, Canva, HubSpot, WordPress, and Sprout Social.
  
• Experience supporting executive communications, newsletters, reports, and board materials.
  
• Ability to collaborate cross-functionally with multiple departments.
  

Education and Experience:

• Associate degree required; bachelor’s degree preferred
  
• Minimum of two years of experience in a receptionist, corporate administrative, customer service, communications, or office operations role.
  

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
  
• Must be able to move throughout the office regularly.
  
• Must be able to lift and move office supplies, packages, and deliveries as needed.
  
• Ability to reliably commute to the downtown Denver office location. 
  

What we’re offering:

• Competitive salary of $50,000–$57,000 per year and eligible for full benefits, generous 401(k) company match, paid time off, 11 holidays and company funded wellness savings account
  
• A great company culture, autonomy to get the work done, and flexibility on how projects get accomplished.
  
• An opportunity to build hands-on experience across operations, communications, marketing, and events alongside a team of growth-minded individuals committed to helping others succeed and meet their goals.
  
• Open and collaborative environment: join the eco-conscious or book clubs, and enjoy snacks, perks, and early closure on Fridays.
  
• $200 clothing stipend to get branded Potatoes USA gear.
  

Equal Employment Opportunity: Potatoes USA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.