Office Coordinator

Position Overview:

We’re looking for an Office Coordinator to join our growing team where excellence is a priority, collaboration is the norm, energy is contagious, and the opportunity to make an impact is endless. This highly visible role supports our Tysons Corner headquarters and is ideal for someone who thrives in a fast-paced environment where priorities can shift quickly. It requires a service mindset, a keen eye for detail, high energy, a strong sense of urgency, and the ability to proactively solve problems while remaining poised and polished. 

This role is the “face” of our corporate headquarters located in Tysons Corner and makes all employees and guests feel welcome by ensuring clean working and social areas, well-stocked supplies, and making it easy for people to interact and be productive.  This individual takes pride in the experience of both employees and visitors. Ability to positively interact with Executives, employees and external vendors and candidates is essential. 

This position requires a presence in the office 5 days per week. 

What You'll Do:

Serve as the primary point of contact and highly visible “face” of the Tysons Corner headquarters, warmly welcoming employees, candidates, vendors, and guests; managing office badges and gym waivers; and responding proactively to day-to-day office needs. 
Take ownership of the daily office experience from start to finish, ensuring workspaces, kitchens, conference rooms, coffee and snack stations, and shared areas are clean, organized, fully stocked, and ready for employees and visitors. 
Manage inventory and ordering office, kitchen, meeting, and event supplies while maintaining organized supply closets, cabinets, and storage areas. 
Manage office space configurations, equipment, and technology needs; partner with IT and building management to resolve issues quickly and maintain high standards across the office. 
Coordinate conference rooms and provide end-to-end support for leadership meetings, including room setup, technology testing, supplies, catering, on-site troubleshooting, and before- or after-hours coverage as needed. 
Plan and support bi-weekly office lunches, local off-site meetings, charitable initiatives, celebrations, employee gifts, and other office engagement activities. 
Build collaborative relationships with other Office Coordinators, and Executive Assistants across offices to share information, coordinate firmwide activities, provide backup coverage, and create a consistent employee and guest experience. 
Manage building and vendor relationships and contracts, including parking, Datawatch badge management, and other office service providers. 
Maintain office policies and resources, including the Company Contact List, Emergency Response Plan, and Employee Office Expectations, and partner with office leadership and the Business Manager to support compliance. 
Support one to two executives and the DC Managing Partner as needed, including scheduling and meeting logistics, catering, supplies, room coordination, and timely and accurate Partner expense reports as assigned. 
Ensure Tysons office new hires are included in firmwide Town Halls and support other firmwide and Organizational Development needs as requested. 
Own ad hoc operational projects and tasks, including record keeping, material preparation and printing for training, gift ordering, and other evolving headquarters needs that may fall outside the standard job description. 
Frequently walk, stand, kneel, reach, squat, stoop or bend, and lift and carry objects up to 30 lbs. 
Work onsite Monday through Friday, 9:00 a.m. to 5:00 p.m., with flexibility to support before- or after-hours meetings and events. 

What You'll Bring:

Minimum of two years of related business experience, preferably within a professional services firm or similar environment. 
Proficiency in Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook. 
An enthusiasm to being in the office daily and creating an environment that drives others to feel the same way.
Excellent presentation, verbal, and written communication skills. 
Thrives in a fast-paced environment and demonstrates a strong sense of urgency, accountability, and ownership from start to finish. 
Proven ability to proactively manage multiple priorities, anticipate needs, and adapt quickly to changing business demands while maintaining strong organization and attention to detail. 
Comfortable working with senior executives and managing high-visibility headquarters activities with professionalism, discretion, and confidence. 
High energy, enthusiasm, and an entrepreneurial spirit. 
Creativity, self-confidence, and flexibility. 
A great sense of humor is required!