Office Coordinator

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Job Description

The receptionist/site administrator works under the direction of site human resource team and is responsible for providing front desk reception, project administrator, and administrative support to site.

Responsibilities include, but are not limited to:

Reception

• Answer phones and greet customers in professional, courteous, and confidential manner

• Create an inviting entry area and be a host for customers and visitors

• Ensure security compliance with guests/customers/vendors/supplier visits

• Manage & direct calls as appropriate and route adequate messages when required

• Distribute incoming/outgoing mail, couriers, etc.

• Order meals/drinks per request, prepare meeting rooms for business or team meetings, prepare utensils/tableware/meeting materials as required, maintain/manage HQ kitchen and its inventory

• Perform other duties/responsibilities as required by direct leader/Director of Human Resources

Employee Communications

• Support and assists with developing employee communications for the site

• Assist site in maintaining current and relevant employee communication CCTV monitor and bulletin boards throughout the site as directed by the Human Resources team

• Support communication needs/deliverables for employee engagement events, recognition, and internal communications as required

• Perform other duties/responsibilities as required by direct leader/Director of Human Resources

Site Administration

• Maintains order in front lobby and keeps an adequate inventory of office/HR supplies, safety cabinet supplies, and general site ordering/purchasing support as needed.  

• Oversee and coordinate maintenance and repair of office equipment

• Provides administrative support to site management team and human resources as needed

• Ensures adherence to company ITAR compliance, security, and safety procedures

• Assists with managing badge, building access, locker, and smock administration, as well as tool assignments for employees, new hires, and terminated workers.

• Participate in the site’s ‘culture’ group, assisting in the planning, preparation, marketing and execution of onsite meetings celebrations or events

• Perform other duties/responsibilities as required by direct leader/Director of Human Resources

QUALIFICATIONS:

• Communications or Marketing education background highly preferred

• Demonstrated learning agilities in self-awareness, self-regulation, mental agility, people agility, change agility, ongoing results improvement agility

• Demonstrated professionalism and confidentiality

• Excellent proper English communication and proofreading skills, both written and verbal

•  Strong computer skills with a strong desire to learn (Excel, Word, PowerPoint, Canva, Outlook, and other technologies)

• Professional appearance and approach  

• Projects professional demeanor and builds trust by maintaining increasing professionalism, confidentiality, and improvements to work area

• Organized, detail oriented, self-motivated, and able to work well under pressure

• Able to work independently, as well as part of a team

• Able to multi-task and demonstrate initiative

WORKING ENVIRONMENT:

Physical Demands

As expected within a typical office type environment Mental Demands

Capable of accepting and completing work assignments with minimal supervision in a highly motivated manner, fast paced and high-pressure situations

Working Conditions

• Professional appearance and presentation.

• The working environment is generally clean; however, the incumbent may be exposed to occasionally dust.

• The incumbent is required to wear appropriate safety clothing and gear while working in safety sensitive areas. Otherwise, office/business casual attire is appropriate

Reporting Relationships:

Reports to: Director of Human Resources

In compliance with pay transparency requirements, the anticipated starting pay for new hires for this position is between $20-$23 per hour. Full-time employees are also eligible for performance based bonuses and benefits. This is not a guarantee of compensation or salary, as a final offer amount may vary based on factors including but not limited to experience, education, location, and shift. The specific programs and options available to an employee may vary depending on the date of hire, schedule type, and hours worked.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Creation Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you require any accommodations to complete the application process or need the job posting in an alternative format, please email [email protected]. You will be connected with our Talent Acquisition team.

If you are contacted regarding the position, please inform our Talent Acquisition team of any accommodations you may need during the recruiting process. All information related to accommodation requests will be handled confidentially.

Canada: Title for the position will be in accordance with applicable national and local laws.