The Role
Owns daily New Cairo office operations, including vendor and supplier management, purchasing, maintenance coordination, workspace standards, employee support, office events, guest reception, expense reporting, and procurement budget monitoring. The role also maintains office documentation, coordinates contractors, supports employee experience initiatives, and identifies cost-saving opportunities while ensuring a welcoming and efficiently run workplace.
Summary Generated by Built In
We're hiring an Office Coordinator to own the daily operations of our New Cairo office — from vendor and supplier management to internal office experience and light financial administration. You'll be the go-to person for a smooth, well-run, and welcoming workspace, working closely with local teams, contractors, and the global operations function.
Key Responsibilities
Office & vendor management
- Ensure smooth daily office operations
- Track stationery needs and purchase consumables, cleaning products, and office supplies
- Supervise cleaning, maintenance services, and third-party suppliers
- Coordinate repairs and technical maintenance of premises and equipment
- Manage vendor relationships: price coordination, requests, and invoice settlement
- Maintain documentation and archive receipts and contractor agreements
Office experience & internal operations
- Maintain cleanliness and order across work areas and common zones (kitchen, restrooms, meeting rooms)
- Organize coffee points and manage supplies (water, coffee, tea, snacks)
- Maintain the branded office environment — signage, visual identity, relaxation areas
- Welcome guests and couriers, and provide short office tours
Team support & communication
- Respond promptly to employee requests
- Liaise with managers, technical teams, and contractors
- Organize small office events (birthdays, welcome days, internal activities)
- Support employee experience initiatives, including office comfort surveys
Financial administration
- Prepare expense reports (Google Sheets, presentations, etc.)
- Monitor the office procurement budget
- Identify cost-efficient suppliers and optimization opportunities
Skills, Knowledge & Expertise
- 2+ years' experience in a similar office coordination/administration role (advantageous, not required)
- Strong organizational, multitasking, and communication skills
- A proactive, ownership-driven approach to problem-solving
- High attention to detail and accuracy
- A friendly, people-oriented mindset with strong customer-service instincts
- Comfortable working independently in a fast-paced, dynamic environment
- Confident with Google Workspace and quick to pick up new tools
- English: B2 or above (required) · Arabic: proficient (required)
Final benefits may vary depending on the location.
About
inDrive is a global tech company on a mission to challenge injustice through fair choices. We started in 2012 in the coldest city on Earth, when a group of friends created a way for people to agree on fair ride prices. That idea grew into one of the world’s top ride-hailing apps, now with 400M installs across 48 countries.Today, we offer more than rides: from freight and delivery to intercity travel and financial services, all designed to put people first. We are committed to having a positive impact on people’s lives both through our core business, which supports local communities via a fair pricing model; and through the work of our impact programs. Ready to ignite your inner drive?
Skills Required
- English proficiency at B2 level or above
- Proficient Arabic
- Strong organizational, multitasking, and communication skills
- Proactive, ownership-driven approach to problem-solving
- High attention to detail and accuracy
- Friendly, people-oriented mindset with strong customer-service instincts
- Ability to work independently in a fast-paced, dynamic environment
- Confidence with Google Workspace and ability to learn new tools quickly
- Two or more years of experience in a similar office coordination or administration role
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The Company
What We Do
inDrive is a global IT and transportation platform inDrive is one of the world’s fastest growing online ride-hailing services. Its services are available in over 749 cities in 46 countries throughout the world. The Company’s app has been downloaded over 150 million times. inDrive offers other services, including intercity transportation, freight and cargo services, as well as delivery services in different markets of operations. inDrive is based in Mountain View, California, and operates regional hubs in the Americas, Asia, the Middle East, Africa and the countries of the CIS, and employs over 2,000 people. In early 2021, inDrive achieved unicorn status after closing a $140m investment round with Insight Partners, General Catalyst, and Bond Capital, which valued the company at $1.23 billion.
