DPR Construction is seeking an Office Coordinator with at least 5 years of administrative experience. This position will work with all members of the organization, as well as our clients and vendors, and will be responsible for the following:
Office Duties
- Greeting visitors and guests – direct to appropriate person/meeting room.
- Phones - answering calls and transfer/forward as needed; use VM/EM/cell/ speed dial list.
- Mail – open, date stamp, sort, and distribute. If time critical, email recipient.
- Receive incoming packages (UPS, Fed Ex, GSO, Barker Blue, Costco and Couriers ) and notify recipients.
- Prepare outgoing packages as needed including inter-office mail. Request delivery verification from shipping vendor and maintain shipping log.
- Code Fed Ex and GSO account summary for region.
- Ordering of office supplies
- Assist marketing with shipping of holiday cards and gifts.
Assist with all Business Unit special events, staff meeting, holiday parties and open house
- E-faxes – direct to appropriate person.
- Assist with conference room reservations.
- Assist with conference room set-up for meetings and events. Direct catering vendors to appropriate room for set-up.
- Assist with daily lunch orders as needed.
- Provide administrative support as needed.
- Liaison with facilities manager and janitorial service; promptly reporting any maintenance issues
Human Resources
- Handle ordering of all computer and cell phone devices and accessories for employees. Get approval and coordinate all iPad requests with IT
- Assist with print materials and swag order for new hire All Aboard Orientation
- Coordinate, schedule and manage the entire All Aboard 2-Day process for new hires; book calendar, work with IT for computers, communicate with new hires
- Handle all Walk-In Craft applications and send to appropriate person for review
- Assist employees with any HR issues/question
Qualifications
We are looking for a reliable, detail-oriented team player with the ability to manage tasks, produce quality work and consistently meet deadlines. The successful candidate will possess:
- Excellent listening skills and strong communication skills.
- Ability to identify and resolve issues.
- Professionalism and pleasant demeanor.
- Proficient computer skills.
- 5+ years of administrative work.
- A strong work ethic and a "can-do" attitude about DPR.
- This position is salaried.
DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.
Working at DPR, you'll have the chance to try new things, explore paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.
Explore our open opportunities at www.dpr.com/careers.
Skills Required
- Excellent listening skills and strong communication skills.
- Ability to identify and resolve issues.
- Professionalism and pleasant demeanor.
- Proficient computer skills.
- 5+ years of administrative work experience.
- Ability to manage tasks, produce quality work, and meet deadlines.
- Strong work ethic and a can-do attitude.
- Experience coordinating onboarding processes and scheduling (All Aboard 2-Day).
- Experience ordering and coordinating employee devices with IT (including iPad requests).
- Experience handling mail, packages, shipping logs and vendor coordination.
What We Do
DPR Construction is a forward-thinking, self-performing general contractor and construction manager specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets.
