Keller Postman is seeking a highly organized, service-oriented Office Coordinator to support the day-to-day operations of our Lake Mary office. This role is essential to maintaining a professional, efficient, and welcoming workplace environment for employees, visitors, and vendors.
The ideal candidate is proactive, detail-oriented, and capable of managing multiple operational responsibilities while delivering exceptional internal customer service. This position is fully in-office and requires daily on-site presence.
This full-time position will work in our Lake Mary, FL office five weekdays per week. The compensation for this position is $23.00 to $25.00 per hour, plus a year-end discretionary bonus and benefit
Key Responsibilities
Office Operations & Facilities Coordination
- Serve as the primary point of contact for office-related maintenance and facility needs
- Coordinate with building management and vendors regarding:
- HVAC issues
- Door and access maintenance
- Appliance upkeep and repairs
- Office signage and name plates
- General office maintenance requests
- Monitor office appearance and functionality to ensure a clean, organized, and professional environment
- Water and maintain office plants as needed
- Check and distribute incoming mail and deliveries
Supply & Breakroom Management
- Order and maintain office supplies and inventory
- Stock and organize breakroom supplies, snacks, beverages, and kitchen essentials
- Coordinate catering orders for meetings and office events
- Ensure common areas remain tidy and fully stocked throughout the day
Access & Security Administration
- Administer employee and visitor access through the office key card access system
- Coordinate onboarding/offboarding access needs with internal teams
- Maintain accurate records related to office access and badges
Front Desk & Reception Support
- Serve as a welcoming point of contact for visitors and guests
- Answer and route incoming phone calls for the firm in a professional and courteous manner
- Assist with visitor coordination and conference room preparation as needed
Qualifications
- 2+ years of office coordination, administrative, facilities, or receptionist experience preferred
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Ability to work independently and proactively solve problems
- Professional demeanor with strong customer service skills
- Proficiency with Microsoft Office Suite and general office technology
- Experience with office access systems or facilities coordination is a plus
Preferred Attributes
- Dependable and responsive
- Detail-oriented with strong follow-through
- Comfortable interacting with vendors, building management, attorneys, and staff at all levels
- Able to prioritize changing needs in a fast-paced office environment
Keller Postman is an Equal Opportunity Employer. For California Applicants, please find our CRPA information here.
Skills Required
- On-site, five weekdays per week in Lake Mary, FL
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Ability to work independently and proactively solve problems
- Professional demeanor with strong customer service skills
- Proficiency with Microsoft Office Suite and general office technology
- 2+ years of office coordination, administrative, facilities, or receptionist experience
- Experience with office access systems or facilities coordination
What We Do
Keller Postman LLC is a national law firm that represents a broad array of clients as plaintiffs in complex litigation at the trial and appellate levels. We act for plaintiffs in federal and state court across a variety of claims and practice areas. We take on complicated cases—frequently class and mass actions, arbitrations or matters in multiple jurisdictions—where our legal and strategic counsel can add significant value
