The Role
Manage and maintain the office environment, act as primary contact for administrative and facilities requests, handle procurement, vendor management, mail/courier, workstation setups, budget planning and tracking, and collaborate with HR, IT, Finance, and Legal to resolve cross-functional needs.
Summary Generated by Built In
You'll be the person who keeps our office running — and the first place colleagues turn to when they need something sorted. If you notice a flickering light before anyone else mentions it and genuinely enjoy making a space work for people, this role is for you.
Key Responsibilities
- Own the office environment: cleanliness, order, lighting, ergonomics, and overall comfort across all zones — spotting and fixing issues before the team notices them;
- Act as a single point of contact for colleagues on any day-to-day administrative or facilities question;
- Plan, track, and report on the office budget; run plan-vs-actual analysis and find ways to optimise spend;
- Handle procurement and supplies: stationery, consumables, coffee and snacks, small appliances and furniture — with accurate inventory and issuing records;
- Manage vendors end to end: sourcing, contracts and orders, payment tracking, reconciliation, and collecting closing documents;
- Organise incoming and outgoing mail and courier logistics;
- Set up and equip workstations, including onboarding setups for new joiners together with IT;
- Work closely with HR, IT, Finance, Legal, and other teams to resolve cross-functional requests quickly;
Skills, Knowledge & Expertise
- Higher education: economics or finance background is a plus;
- 2+ years as an office coordinator, office manager, or administrator;
- A sharp eye for the physical space — you notice what's broken, out of place, or uncomfortable
- High empathy: you're happy to listen, help, and be a reliable resource for people
- Budget planning skills, an analytical mindset, and precision with numbers, invoices, and reconciliation statements;
- Confident with MS Excel / Google Sheets (formulas, tables, expense tracking) and standard office equipment;
- Ability to build constructive working relationships across teams;
- Fluent Russian is required, knowledges of Kazakh and profound English languages are an advantage.
Why join us
- Help us challenge injustice by creating fair choices for millions of people across 48 countries.
- Develop your professional skills with access to mentoring, career consulting, and learning programs.
- Collaborate with teams around the world and gain international experience through our Global Talent Exchange Program.
- Engage in company-wide challenges, awards, sports activities, employee-led social impact and volunteering projects.
- Work alongside people who take initiative, speak openly, and challenge themselves to grow.
- Improve your language skills through co-financed courses and internal speaking clubs.
Final benefits may vary depending on the location.
About
inDrive is a global tech company on a mission to challenge injustice through fair choices. We started in 2012 in the coldest city on Earth, when a group of friends created a way for people to agree on fair ride prices. That idea grew into one of the world’s top ride-hailing apps, now with 400M installs across 48 countries.Today, we offer more than rides: from freight and delivery to intercity travel and financial services, all designed to put people first. We are committed to having a positive impact on people’s lives both through our core business, which supports local communities via a fair pricing model; and through the work of our impact programs. Ready to ignite your inner drive?
Skills Required
- 2+ years as an office coordinator, office manager, or administrator
- Fluent Russian
- Confident with MS Excel / Google Sheets (formulas, tables, expense tracking)
- Budget planning skills, analytical mindset, precision with numbers, invoices, and reconciliation statements
- Sharp eye for the physical space and ability to spot/fix issues
- High empathy and strong interpersonal skills
- Ability to build constructive working relationships across teams
- Higher education; economics or finance background
- Knowledge of Kazakh
- Profound English language skills
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
inDrive is a global IT and transportation platform inDrive is one of the world’s fastest growing online ride-hailing services. Its services are available in over 749 cities in 46 countries throughout the world. The Company’s app has been downloaded over 150 million times. inDrive offers other services, including intercity transportation, freight and cargo services, as well as delivery services in different markets of operations. inDrive is based in Mountain View, California, and operates regional hubs in the Americas, Asia, the Middle East, Africa and the countries of the CIS, and employs over 2,000 people. In early 2021, inDrive achieved unicorn status after closing a $140m investment round with Insight Partners, General Catalyst, and Bond Capital, which valued the company at $1.23 billion.
