Office & Contract Administrator (m/f/d)

Job Description:

Airbus Public Safety and Security (PSS), an Airbus business unit, offers advanced communication and collaboration solutions to gather, process and deploy intelligence. Its portfolio is tailored to the needs of Public Safety, Defence and Transport, Utility and Industry (TUI). It includes infrastructures, devices, applications and services based on Tetra, Tetrapol and Broadband technologies (either single, hybrid or multi-technology solutions). As the European leader and a key international player, PSS has customers in more than 80 countries and employs around 1,150 people in 17 countries.

The branch office of PSS in Belgium is looking for a Office & Contract Administrator (m/f/d) to join our company in Diegem (Belgium).  

About the Role

Are you a highly organized professional looking to take ownership of operational excellence within a global leader? We are seeking a versatile and proactive Office & Contract Administrator to manage the daily administrative operations and ensure the seamless functioning of the Airbus DS SLC Benelux branch.

This is not a standard administrative role. You will be the central coordinator for our local branch, managing everything from facility and contract lifecycles to supporting local procurement and ensuring compliance with Airbus Group requirements. You will act as a vital link between our branch, external partners (such as consortiums and other Airbus entities), and service providers.

Your Key Responsibilities

Administrative & Office Management

• Serve as the primary point of contact for all office operations, including reception, correspondence, meeting coordination, and travel/event organization.

• Oversee the office environment, managing relationships with landlords and suppliers (energy, IT, cleaning) to resolve malfunctions and propose office evolutions.

• Support Branch Management in coordinating essential administrative aspects, including insurance, guarantees, car fleet management, and office investments.

Process & Contract Management

• Coordinate the preparation, secure digital storage, and evolution of local processes and contracts.

• Ensure all local administrative systems and contracts align with the high standards and requirements of the Airbus Group.

• Support bid administration and manage the documentation required for complex business processes.

Supporting Functions & Procurement

• Manage local indirect procurement, including supplier screening and supplier relationship management.

• Drive local Health & Safety (H&S) initiatives and coordinate Facility Management tasks.

• Provide legal support organization and act as a professional representative for the company in meetings with landlords and external vendors.

• Back-up Support: Provide essential back-up for local finance, banking, and accounting activities when required.

Your Profile

Education & Experience

• Education: Vocational training in Office Administration, Business Administration, or a related field (e.g. "Baccalauréat Professionnel" or "Institut Supérieur de Promotion")

• Experience: At least 2 years of experience in an administrative support or office management role.

• Specialized Knowledge: Proven experience or strong knowledge in procurement and/or contract management is highly desirable.

Languages (Essential)

• To succeed in this role, you must be fluent in English, Dutch, and French. High proficiency in written and verbal communication in all three languages is mandatory.

Skills & Competencies

• Technical Proficiency: Advanced knowledge of MS Office and Google Suite. You should be comfortable navigating complex application ecosystems and digital workflows.

• Methodical Excellence: A master of multitasking with the ability to work in a highly structured way. You can derive clear action points from meetings and manage ad-hoc tasks under pressure.

• Proactive Mindset: You don't just follow processes; you look for ways to improve them. You are an independent thinker who brings new ideas to the table.

• Social & Personal Attributes: A professional, positive, and stress-resistant personality. You are a team player who can interact confidently with diverse stakeholders, from local staff to external corporate partners.

Your location

Discover a dynamic and inspiring work environment in the heart of Diegem, a vibrant and well-connected town in Belgium. Known for its excellent infrastructure and proximity to Brussels, Diegem offers a perfect blend of urban convenience and suburban tranquility. Our office is situated in a modern and accessible location, making it easy for you to commute and enjoy the best of both worlds. Diegem provides a high quality of life with excellent amenities, green spaces, and a strong sense of community. Come be part of a thriving workplace where innovation and collaboration meet!

Your benefits

• Work-life balance with a 40-hour week (flexitime).

• Mobile working after agreement with the department.

• International environment with the opportunity to network globally.

• Work with modern/diversified technologies.

Please upload the following documents: cover letter, CV, relevant transcripts, letters of reference. 

Not a 100% match? No worries! Airbus supports your personal growth.

Take your career to a new level and apply online now!

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Contract Type:

-----

Experience Level:

Job Family:

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [email protected].

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.