Office Assistant

Prologis, Inc. is the global leader in logistics real estate. In partnership with our customers and our communities, we develop modern, high-quality properties that set the standard for innovative building design and sustainability. Prologis owns or has investments in properties and development projects of ~1.2 billion square feet in 19 countries and enables 2.8% of the world’s GDP. We have committed to achieve net zero emissions by 2040. Beyond real estate, our Essentials platform optimizes the company’s global asset portfolio to provide our customers solutions that address today’s warehouse and shipping challenges. Prologis Ventures invests in logistics innovation and technology companies to modernize supply chains worldwide.

Job Title:

Office Assistant

Company:

Prologis

Office Assistant – Dallas

A day in the life

As the Office Assistant, you will support the Senior Vice President, Market Officer and Director of Property Management, to ensure the Prologis Dallas office is running well. As a highly customer-centric professional, you will be the first point of contact for the Dallas office and your goal is to deliver absolute customer satisfaction. You will use your creativity and polished interpersonal skills to enhance the day-to-day work experience for Prologis employees and visitors. In addition to answering and directing all incoming calls in a courteous and professional manner, you will greet customers and visitors into the office and announce their presence to the appropriate person or department.

Key responsibilities include:

• Handle all incoming calls, route calls to the appropriate person or department, take messages and answer general inquiries.  Greet customers and visitors to our office, as well as schedule any pick-ups and deliveries for courier service.  Distribute mail, packages, and special deliveries.
• Ensure front desk area, kitchen, conference room and common areas are kept clean, organized, stocked, and neat always.  Maintain and organize office and kitchen supplies. Every morning the copy machine should be loaded with paper, the kitchen supplies should be checked and stocked (drinks, snacks, utensils, coffee, creams, and sugars). Order kitchen/breakroom supplies on a weekly basis.
• Assist with scheduling appointments and maintaining and updating appointment calendars. Transmit information or documents to tenants and/or internal departments using computer, mail, or copier machine.
• Responsible for handling primary point of contact responsibilities for various vendors, including but not limited to, building security and administration, office HVAC maintenance, after-hours answering service, and office equipment maintenance.
• Code and process accounts payable invoices using Yardi and Peoplesoft.   Manage and reconcile expense reports as needed, in support of the property management and leasing teams.
• Maintain current listing of names and phone extensions of all employees in the office.  Also assist with keeping and updating spreadsheets of all properties; main contacts for the buildings and for the vendors. .
• Assist various department with event planning/coordination (ex. broker events).  Cater and plan office meals and events as requested.
• Validate employee and visitor parking. Work with building management to add/remove employees to access the parking garage.  Manage employee building access Fob system, as well as assist with employee onboarding and departures.

Building blocks for success

Required:

• High school diploma or general education degree (GED); and related experience and/or training.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.
• Microsoft Outlook, Word, Excel and PowerPoint.
• Strong Customer Service; Diffuse difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Hiring Salary Range of: $21.63 - $29.80 per hour. Salary and whole compensation package (bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

#LI-HB

People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time. 

All job offers are contingent upon successful completion of background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type:

Full time

Location:

Dallas, Texas

Additional Locations: