Office Assistant

Overview: 

If you're looking for the stability of a profitable, growing company with the entrepreneurial spirit of a startup, we’re hiring. SageSure, a leader in catastrophe-exposed property insurance, is seeking an Office Assistant. The ideal candidate is proactive, detail-oriented, and able to manage multiple tasks simultaneously. This role is critical in maintaining a productive office environment and providing administrative support to management and staff. The position requires excellent communication skills, proficiency in basic office software, and the ability to adapt to changing priorities. 

What you’d be doing: 

• Required to work in-person at the MV office, ensuring arrival no later than 8:00 AM.
• Maintaining an orgaized list of documents that require review using Excel and tracking these documents to send timely reminders to management. 
• Handle the printing of documents and manage them efficiently. 
• Transcribing notes and written documents into a digital format, ensuring accurate and timely conversion. 
• Daily mail handling and mail processing, including coordinating shipments. 
• Responsible for keeping the office suite in a safe and clean condition. 
• Coordinate and oversee local safety drills, local facility repairs, renovations, and maintenance activities, including managing local contractors and vendors. 
• Maintain an effective and flexible seating plan including guest management. 
• Work with the local culture team to operationally support local and national office events and meetings.  
• Provide support to executives and guests as needed. 
• Ensure that all visitor security arrangements are coordinated throughout the organization. 
• Picking up food and or catering orders and assisting local team members with any facility support requests. 
• Maintain inventories and process any needed purchases of inventory or supplies maintaining the stocking of healthy snacks, coffee/tea, and cold beverages in the kitchen. 
• Maintain the kitchen area by washing dishes, making tea, and picking up coffee. 
• Various general administrative tasks as needed to support the office's daily operations. 

We’re looking for someone who has: 

• High school diploma or equivalent. 
• 2+ years’ experience in an administrative capacity. 
• Valid driver’s license and personal vehicle. 
• Comfortable using MS Office suite. 
• Attention to detail, and diplomacy in handling high-stress situations. 
• High energy and able to provide exceptional service and support.
• Ability to project a professional, businesslike image in the office including proper business attire, language, body language, and demeanor. 

Highly preferred candidates also have: 

• Strong Proficiency with Microsoft software including Outlook, Word, Excel, SharePoint and PowerPoint.