Office Assistant I

The Department of Anesthesiology provides state-of-the-art care supporting USC surgical, pain and critical care patients. Behind the success of the Department’s clinical service is a unique and highly­ talented administrative team.

USC Department of Anesthesiology is seeking an Office Assistant. Working directly under the supervision of the Office Manager, the Office Assistant is responsible for supporting daily administrative operations and front desk activities. Key duties include greeting visitors, managing the department’s main phone line, processing reimbursements for faculty, trainees, and staff, handling accounts payable transactions, and assisting faculty with various ad hoc administrative requests.

The successful candidate will be motivated, pro-active, resourceful, and detail-oriented.  The position requires excellent organizational and communication skills with the ability to be decisive and adaptable.  Candidates should have experience with performing administrative duties, demonstrate professional etiquette in both verbal and written communications, and possess proficiency in Microsoft Word, Excel, and Outlook.

Essential job duties include, but are not limited to:

• Assist the Department’s faculty and staff in providing general administrative support;

• Create and process purchase orders, invoices, internal requisitions, and reimbursements;

• Provide general front office support:  greeting guests, answering Department main phone line, receiving and disbursing incoming and outgoing mail and faxes;

• Process clinical access forms for onboarding faculty;

• Assist with Medical Student didactics;

• Facilitate ordering services and supplies;

• Manage faculty parking and badge access; and

• Support other special projects as needed.

Required Qualifications:

• High School Degree or equivalent

• Minimum 1 year administrative office experience

Preferred Qualifications:

• 2 years of administrative experience;

• Bachelor’s Degree

• Experience in a complex medical setting encouraged;

• Excellent communication skills – both written and verbal;

• Demonstrated affinity for diplomacy and the ability to cultivate and maintain relationships at all levels;

• Practices a high level of integrity and honesty in maintaining confidentiality;

• Ability to multi-task effectively and demonstrate strong organizational skills;

• Sound judgment and decision making;

• A cooperative and team-oriented attitude;

• Effective facilitator in various settings.

Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.

This position is 100% on-site and employee must report to work at the USC Health Science Campus in Los Angeles, CA. Work hours may be subject to change depending on business needs.

The hourly rate range for this position is $21.00 - $24.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: High school or equivalent, Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Field of Expertise: General office experience and proficiency in the following: data entry, typing/wordprocessing, filing, and basic math skills for assigned business tasks. Needs to operate varied office equipment.

                                                  

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.

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If you are a current USC employee, please apply to this  USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$148626.htmld