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Hiring Unit:
GCI
Position Summary:
New position required to provide office support with the following tasks:
- Maintain and regularly update website content
- Update administrative databases
- Support the onboarding process for students, including documentation and coordination tasks
- Maintain and update laboratory and personnel lists across internal systems
- Collect, organize, and validate data to support internal and external reporting
- Assist with routine administrative tasks and process improvements
- Liaise with faculty, students, and staff to gather and confirm information
- Support events when appropriate
Other Qualifying Skills and/or Abilities
- Strong organizational skills and attention to detail
- Basic administrative or office support experience (e.g., data entry, coordination, clerical tasks)
- Good written and verbal communication skills
- Comfortable working with Microsoft Office (Word, Excel, Outlook) or similar tools
- Ability to update and maintain simple website or database content (training can be provided)
- Ability to manage multiple tasks and meet deadlines
- Strong interpersonal skills and ability to work with students, faculty, and staff
- Reliable, proactive, and willing to learn
- Experience with website tools (e.g., WordPress), an asset
- Previous experience in an academic or research environment, an asset
- Experience helping organize events or student activities, at asset
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Hourly Salary:
Estimated Number of Work Hours per Week:
Position Start Date:
Position End Date:
Deadline to Apply:
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
Skills Required
- High School Diploma
- 2 years related experience
- Authorized to work in Canada and willing to work in Quebec
- Strong organizational skills and attention to detail
- Basic administrative or office support experience (data entry, coordination, clerical tasks)
- Good written and verbal communication skills (English level 4)
- Comfortable working with Microsoft Office (Word, Excel, Outlook) or similar tools
- Ability to update and maintain simple website or database content (training provided)
- Ability to manage multiple tasks and meet deadlines
- Strong interpersonal skills and ability to work with students, faculty, and staff
- Reliable, proactive, and willing to learn
- Experience with website tools (e.g., WordPress)
- Previous experience in an academic or research environment
- Experience helping organize events or student activities
What We Do
McGill University is a public research university with extensive research activities across various engineering disciplines, including civil and materials engineering, focusing on areas like construction materials and advanced manufacturing.
