Office and HR Assistant

The Office and HR Assistant reports to the Office Manager and supports Operations in administrative tasks. The position holder is primarily responsible for administrative activities to facilitate smooth running of the office, act as a point of contact for external service providers, maintain the internal document database and together with accounting department process issued invoices.

Responsibilities 

To ensure the main aims listed above are handled in a professional and structured way including: 

Office agenda:

• Office duties: answer phone calls, assist to visitors, issue visitor badges, petty cash

• Administration of assigned property and maintenance of respective database

• Ensuring correspondence is properly registered and sent on time 

• Order office supplies and ensure with all purchases we have achieved best market prices and office runs efficiently 

• Process vendor invoices according to internal procedures

• Monitor inventory and ensure all property is registered

• Coordinate business travel, transportation, and accommodation for Global Blue staff as requested

• Assists employees with administrative duties, business travels, and expense reports

HR agenda:

• Assist with job postings, scheduling interviews, and coordinating with candidates

• Administration, maintenance, and archiving of selected employee documents

• Organisation of internal training and Cross dpt. training

• Handle employee inquiries regarding HR policies, benefits, and procedures

• Ensuring that health and safety policies are up to date and respected

• Administrative support for Slovak sales activities

• Collaboration on internal events

• Reporting and other administrative tasks according to employer needs

• Duties and responsibilities can be changed after arrangement

Main KPI’s 

• To ensure the daily care and smooth functioning of the office environment, focusing on the well-being and satisfaction of employees

• Measurement: based on feedback and satisfaction from employees and line managers

• Ensure all preparations are completed for the arrival of the new employee.

• Focus on administrative performance, particularly in the context of invoice registration ensuring that the process is efficient, accurate, and compliant with internal and external requirements

Competencies  

• Solid communication skills both written and verbal

• Slovak language C1

• Advanced knowledge of English (B1 level at least)

• Microsoft office advanced user

Skills

• Strong organizational and planning skills 

• Independence and active approach to work

• Excellent time management skills: ability to organize, multitask, prioritize and work under pressure

• Solid communication skills both written and verbal

• Advanced knowledge of English (B1 level at least)

• Microsoft office advanced user

 Qualifications and education requirements 

• Secondary school education or higher

• Previous experience with similar role is an advantage

• Previous experience with work in international environment is an advantage

• Position is suitable for graduates