Description
The Office Administrator provides oversight of day-to-day administrative operations to ensure the office functions in a healthy, productive, and professional manner. This role delivers a broad range of administrative services and partners closely with multiple leaders.
This is a part-time position, averaging 20–25 hours per week.
Duties and Responsibilities:
- Oversee day-to-day administrative operations to ensure effective office functionality
- Prepare, monitor, and manage office variable expense budgets (e.g., office supplies, employee relations)
- Maintain high standards of office organization and ensure communal spaces are clean, orderly, and well-maintained
- Implement best practices that promote a professional, welcoming, and efficient office environment
- Manage local giving-back budget and coordinate related activities
- Support and model Westwood's core values and contribute to a positive office culture
- Coordinate and present at monthly local town hall meetings
- Manage activities, performance, and training of the local Administrative Assistant, if applicable
- Ensure front desk coverage during business hours
- Partner with divisions and shared services to deliver a seamless onboarding experience for new hires and promotions
- Solicit, select, and manage office vendors and suppliers in alignment with direction from the Administrative Manager
- Collaborate with local leadership to coordinate internal meetings and client meetings
- Plan and coordinate office events and employee engagement activities
- Serve as a subject matter resource for staff on the Vantagepoint/Deltek ERP system
- Coordinate with IT to facilitate local service and support needs
- Run office errands as needed
- Perform daily upkeep of all office areas ensuring areas are clean and orderly, including routine care of kitchen & breakroom facilities
- Ensure office representation within Westwood's Safety Group
- Monitor office space utilization and seating needs in partnership with division leadership
- Perform other duties as assigned by the Administrative Manager or Regional Administrative Manager
Requirements
Required Experience & Skills- Strong written and verbal communication skills
- Demonstrated ability to exercise sound judgment and resolve issues independently
- Ability to multitask, work under pressure, and meet deadlines
- Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervision
- Proven discretion in handling confidential and sensitive information
- Adaptability to changing work environments and priorities
- Proficiency with Microsoft Office Suite
Skills Required
- Strong written and verbal communication skills
- Demonstrated ability to exercise sound judgment and resolve issues independently
- Ability to multitask, work under pressure, and meet deadlines
- Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervision
- Proven discretion in handling confidential and sensitive information
- Adaptability to changing work environments and priorities
- Proficiency with Microsoft Office Suite
Westwood Professional Services Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Westwood Professional Services and has not been reviewed or approved by Westwood Professional Services.
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Retirement Support — A 401(k) with company match plus profit sharing is emphasized, with contributions into the plan noted when performance is strong. This structure is consistently highlighted as a meaningful part of total rewards.
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Healthcare Strength — Medical, dental, and vision coverage with HSA/FSA options and an EAP form the core of a comprehensive package. The breadth of health offerings is presented as competitive for the industry.
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Wellbeing & Lifestyle Benefits — Wellness programs, tuition reimbursement, certification support, identity protection, pet insurance, and referral bonuses indicate breadth beyond core benefits. Additional perks like holiday cash and student-loan services reinforce lifestyle support.
Westwood Professional Services Insights
What We Do
Westwood is a leading multi-disciplined AEC industry professional services provider for national wind energy, solar energy, electric transmission, private development, and public infrastructure projects. Westwood was established in 1972 in Minneapolis, Minnesota. Through a focus on its people, culture, and clients, Westwood has quickly expanded to serve clients across the nation from multiple U.S. offices. Awards In 2021, Westwood placed #4 and #21 respectively on Zweig Group’s national Hot Firms’ and Best Firms to Work for Lists, and received two 2nd place awards for Zweig’s Marketing Excellence. Westwood also ranked consistently higher four years in a row on the Engineering News Record (ENR) list as a leading design firm in the country. The firm consistently ranks on industry top 25 lists and receives recognition for its involvement on award-winning projects nationwide. Multi-Disciplined Surveying & Engineering Services Westwood’s core services, surveying and engineering, are greatly enhanced by the in-house expertise of our planners, landscape architects, GIS experts, and environmental scientists. As a full-service firm, our clients are able to easily tap into the extra knowledge it sometimes takes to keep projects moving forward. Westwood’s multi-disciplinary services frequently provide all that is needed in one consultant. We offer several services including surveying, aerial mapping and LiDAR, civil engineering, PV engineering, water resources management, transportation engineering, construction management, land planning & design, landscape architecture, environmental permitting, GIS, cultural resource services, NPDES and SWPPP compliance. - See more at: https://westwoodps.com/about-us/our-company
