Academic Effectiveness & Innovation Administrative Assistant - Office & Admin Special Senior

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This position exists to provide high-level administrative support to division of Academic Effectiveness and Innovation and Academic Operations, a large, complex college academic and student affairs division. This includes support to the Associate Vice President, Dean and staff in this division as well as support for faculty and staff working with the division.  This position is responsible for managing complex administrative activities including: , college professional development calendar, events and activities coordinated through the division, academic affairs projects, academic affairs and standards council meetings, budget development and maintenance, and providing information and assistance. This position serves as the central location for communication for all activities, events, trainings, and projects administered through this department. All employees of Saint Paul College are responsible for promoting a culture that supports diversity and inclusion in all forms as well as providing excellent customer service continuously to all internal and external contacts.

• Serve as the office manager and event coordinator for the Academic Effectiveness and Innovation division.

•  Provide administrative support to the Associate Vice President of Academic Affairs and the Dean of the Academic Effectiveness & Innovation Department.

• Coordinate and support the functions of the Academic Affairs & Standards Council.

• Coordinate and monitor meetings led by the Academic Effectiveness & Innovation and Academic Operations Departments.               

• Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

The salary range for this position is $22.62 to $30.62 hourly.

• Knowledge of spreadsheet and database software to manage downloaded information from various sources to prepare reports.

• Communications skills to respond to written and spoken communication with customers; file, categorize, and retrieve information; and write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction;

• Leadwork skills to plan, assign and review the work of other staff.

• Customer service skills sufficient to answer the phone, refer callers, respond through written communication, and greet visitors with courtesy and respect.

• Ability to research, complete, and summarize information into clear and concise correspondence and reports.

• Ability to establish, maintain, and use electronic databases and record keeping systems

• Ability to organize and prioritize one’s own and direct the work of other employees.

• Three years’ experience as an administrative assistant in an academic setting;

• Knowledge of college policies and procedures and inter-relationships of all units of the college and Minnesota State offices to facilitate the tasks and anticipate potential conflicts of the academic and student services administration areas of the colleges;

• Demonstrated high skill level of the principles and practices of project management;

• Ability to establish and maintain effective working relationships with administration, faculty and staff with the ability to work effectively and efficiently without supervision and direction;

• Proficiency with advanced features of Microsoft Office Suite (Word, PowerPoint, Access and Excel);

• Meeting and event planning experience;

• Experience in curriculum management and workflow software.

Please ensure you have the following items submitted with your application: 

• Resume/CV

All resumes must clearly address the Required Qualifications as stated above. If your skills match the required skill for this position, the department may contact you. Reference checks will be conducted for all finalists. This may include a review of documentation related to job performance and education and contact with the finalist current and/or previous employers. Applicant must be authorized to work for any employer in the United States. We are unable to sponsorship or take over sponsorship of employment visa at our institution. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins. 

Monday - Friday, 8:30 AM - 4:30 PM

Telework opportunities may be available for this position.

Saint Paul College was established in 1910, and we are proud to be honoring education for more than a century. SPC-Quick Facts 
Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply. 

We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a  Beyond the Yellow Ribbon employer offering support for veteran and military students. A member of the Minnesota State Colleges and Universities system. 

Benefits Information:

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

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