ABOUT THE JOB
Job Title: Office Administrator
Location: Riyadh, Saudi Arabia
Type: Full-time
Nationality: Saudi only
ABOUT THE CLIENT
A global consultancy where analysts, strategists, and engineers collaborate to solve the most complex technology and digital infrastructure challenges. With decades of research and proprietary data, they equip businesses, governments, and investors to make confident decisions and drive meaningful, lasting impact.
ABOUT THE ROLE
The Office Administrator role supports the wider team rather than any one individual. It is part of a broader Office Administration function that operates across 17 global offices. Collaboration and support from this network, along with coordination with central business functions, are essential to the company’s overall success.
KEY RESPONSIBILITIES
General administrative task, include (though not exhaustive):
- Acting as the company’s Government relation officer (GRO), with tasks including (non exhaustively), maintaining legal entity records, setting up business accounts on government sites, processing visas for local / travelling consultants, applying / renewing Iqamas, company license renewals, liasing with landlords.
- Managing suppliers (security, telecoms, travel, building management, office supplies) within office budgets; and maintaining organised systems for invoices, contracts, etc.
- Providing administrative support to the consultants in managing diaries, making travel arrangements and production of client deliverable documents.
- Ensuring all aspects of Health and Safety are covered.
- Being front of house including screening of calls and messages, routing and responding as appropriate.
- Finance:
includes handling local office suppliers (from purchasing through to payment);
billing clients and contributing to the cash collection process; and banking /
cashbook management.
- Key
point of contact for local advisors and head-office when dealing with the
following: payroll, accounting and tax.
- HR
related issues such as local labour law and healthcare policies. Developing an
understanding of local requirements and liaising with central HR department.
Vice versa, disseminating information locally from centre HR department.
Requirements
Education / Qualification
- Bachelor’s or Diploma degree in a relevant discipline is preferred.
- Fluency in spoken and written Arabic and English.
Experience
- At least 4 / 5 years in an office administrative role.
Skills
- Highly organised.
- Working knowledge of Word and Excel.
- Ability to prioritise.
- Flexible and approachable, a “go-to” person who can be relied upon to help out.
- Good communication skills.
- Ability to work autonomously.
Skills Required
- Bachelor's or Diploma degree in a relevant discipline
- Fluency in spoken and written Arabic and English
- At least 4 / 5 years in an office administrative role
What We Do
Proven SA is a leading business outsourcing and market-entry platform founded in 2009, helping companies establish, operate, and scale in Saudi Arabia and the GCC region by providing end-to-end workforce solutions, including payroll, talent acquisition, and regulatory compliance.
