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Plan, direct, and coordinate administrative services for the organization in the Birmingham office. Partner with leadership to ensure efficiency with day-to-day operations which includes but is not limited to the following: organizing and coordinating meetings, travel bookings, and overseeing special projects.
Key Accountabilities/Deliverables:
Responsible for general office maintenance: inventory management, ordering weekly lunch, prepare office for visitors, plan office events and coordinate with the building’s Property Manager as needed.
Shares responsibility of being a welcoming point of contact for all visitors and employees at the front.
- In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.
Monitor all security access for employees and visitors.
Manages and compiles reports on a weekly, monthly and quarterly basis.
Serve as on-site point of contact for onboarding with HR and IT.
Assist leadership with expense reporting and travel assistance as necessary.
Available to support occasional after-hours events.
Serves as the facilities team point of contact
Recommend changes to procedures to improve operations within the office.
Technical Knowledge and Understanding:
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Expert written and verbal communication skills
- Forward looking thinker, who actively seeks opportunities and proposes solutions
Highly resourceful team-player, with the ability to also be extremely effective independently
Experience:
Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.
5 years’ experience in an administrative role supporting office leadership preferred.
Bachelor’s Degree or relevant work experience required
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa for this position.
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At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program
Top Skills
What We Do
Core Specialty, through its subsidiary insurers, offers a diversified range of property, casualty, and marine insurance products for small to mid-sized businesses. We have the capital to take on risk, the underwriting talent in place, decisive leadership team, infrastructure, and a proven track record of making things happen – fast! When you’re ready to solve your toughest insurance needs, we’re ready to get it done for you. We free customers up to focus on their business by taking the load of complicated specialty insurance off their hands. We break down the walls of bureaucracy to provide optimal underwriting solutions for brokers. We’re ready, equipped, and motivated to get the job done, efficiently and professionally, by empowering experts with what they need to move quickly on behalf of customers and their brokers. Our specialty focus is the essential part of our identity. It is at our core
