Office Administrator

Welcome to a workplace where every individual passionately believes in their mission!
At our company, commitment extends beyond tasks; it's about infusing every action with purpose. We are dedicated to bringing unparalleled passion and customer focus to every facet of our business, creating an environment where your contribution truly matters.

Key Responsibilities:

• Administrative Support:
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
•  Prepare and organize documents, presentations, and reports for meetings.
• Assist in placing vehicle orders for respective markets and updating of the Sales and Order Process (S&OP) file.
• Assist in tracking and uploading stock to POWER and NIDS for respective markets
• Liaise with the Customs Broker for the clearing of vehicles from the Port and ensure that the necessary documentation is presented and file the necessary records,
• Manage and schedule  agendas, travel and appointments for the senior management team.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Coordinate and support budget review process.
• Create and update records and databases with personnel, financial and other data
• Assist with the preparation of reports, presentations and proposals as required.
• Manage confidential and sensitive information with discretion.
• Manage and schedule meetings for key
• Communication & Correspondence:
  • Act as a liaison between the General Manager and staff, clients, vendors, and other stakeholders.
  • Draft, review, and send communications on behalf of the General Manager and the senior management team.
  • Answer phone calls, emails, and inquiries, ensuring timely follow-up.
• Scheduling & Event Coordination:
  • Schedule and coordinate meetings, conferences, and dealership events.
  • Assist in organizing company events, promotional activities, and team meetings.
• Office & Operations Management:
  • Oversee office supplies, equipment, and maintenance.
  • Prepare and track expense reports and manage the senior management team’s budget for office-related expenditures.
• Project Management:
  • Assist in special projects and initiatives as directed by the General Manager.
  • Monitor timelines, provide status updates, and ensure project deliverables are met.
• Customer Relations:
  • Manage client inquiries, concerns, and issues, ensuring excellent customer service.
  • Assist with client meetings and support in customer relationship-building activities.
• General Support:
  • Provide administrative and operational support to other departments as needed.
  • Work closely with sales and service departments to ensure smooth workflow and operations.

Embark on a journey with us, where every day brings new opportunities for growth and success. If you thrive in a dynamic environment and want to be part of a team that celebrates achievements, come, be a part of our story. Your career adventure starts here!