At DEME Offshore US, we are searching for a qualified and resourceful office administration / human resources generalist to support our admin and HR Teams in ensuring excellent employee service and efficient business operations. The employee will have both administrative responsibilities, including: staffing, training, development, general office administration and document control support
Responsibilities
- Handle administrative tasks for onboarding, including new-hire orientation, computer set up, and I-9 processing.
- Support benefit administration and annual open enrollment
- Guide employees through TWIC process, liaise with US Visadesk
- Complete data entry in human resources information systems (HRIS) and audits for accuracy and compliance
- Liaise with US Team, union employees, expat employees and vessel crew
- Be the primary backup for payroll processing, including biweekly and weekly union payroll, updating employee records, expense reimbursements, hourly-employee validations, and benefits changes
- Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contribute to policy development
- Assist in general office organization and administration such as stationaries, business cards, furniture, etc. and other related facility management.
- Support document control processes (digital signature processes, Aconex document management, etc.) in liaison with Document Control team in EU.
Required skills and qualifications
- Excellent communication and interpersonal skills, ethics, and cultural awareness
- Aptitude for problem-solving and thorough knowledge of HR procedures and policies
- Advanced knowledge of HRIS and ability to learn new technical systems, when necessary
- 3+ years’ experience in HR
- Must reside in or be willing to relocate to Norfolk, VA
Preferred skills and qualifications
- Bachelor’s degree (or equivalent) in human resources, business, or related field
- Resourceful mindset and strong attention to detail
- Knowledge of Workday and/or iSolved software
- Experience in offshore/maritime industries
- Knowledge in Aconex document management system
What We Do
DEME (Euronext Brussels: DEME) is a leading contractor in the fields of offshore energy, dredging & infra, environmental remediation, trenching and marine infrastructure. DEME also engages in concessions activities in offshore wind, marine infrastructure, green hydrogen, and deep-sea mineral harvesting. The company can build on almost 150 years of experience and is a front runner in innovation and new technologies. DEME’s vision is to work towards a sustainable future by offering solutions for global challenges: a rising sea level, a growing population, the reduction of emissions, polluted rivers and soils and the scarcity of mineral resources. DEME can rely on more than 5,300 highly skilled professionals and operates one of the largest and most technologically advanced fleets in the world. DEME realised a turnover of 3,285 million euro with an EBITDA of 596 million euro in 2023
