Techstra Solutions is seeking a highly organized and proactive Office Administrator to join our Pittsburgh headquarters. This role is critical to ensuring the smooth day-to-day operation of the office while providing administrative support to leadership and employees. The ideal candidate is detail-oriented, professional, resourceful, and enjoys creating a positive and productive workplace environment.
This position requires strong organizational skills, exceptional attention to detail, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.
Responsibilities:
- Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
- Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
- Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
- Liaise with visitors - Act as point person for office guests.
- Communicate policies and procedures - Alert employees of new processes, rules and regulations.
- Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.
Requirements:
- High school diploma
- 2+ years' experience as an administrative assistant, receptionist, or office management role, preferred
- Excellent verbal and written communication skills
- Strong organizational, multitasking, and time management skills
- Ability to work independently while managing multiple priorities
- Professional demeanor and customer-service mindset
- Strong attention to detail and accuracy
- Self-motivated and a quick learner
- Proven ability to work in a fast-paced environment
- Positive, high-energy attitude
- Resourcefulness, creativity, and problem-solving skill set
- Proficiency in Microsoft Office 365 (especially Teams, Sharepoint, Outlook, Word, Excel and PowerPoint)
- Proficiency with Adobe Acrobat
- Familiarity with office technologies, including printers, scanners, conferencing equipment, and related business tools.
What We Offer
- Paid time off and holidays
- Health, dental, and vision benefits
- 401(k) and/or retirement benefits
- Opportunities for professional growth and advancement
- Hands-on experience across multiple areas of accounting
- Supportive team environment
About Techstra Solutions
Techstra Solutions is a certified woman-owned (WBENC) management consulting firm specializing in strategy, technology, and implementation services for large organizations undergoing digital and talent transformation. Our experienced team partners with clients to co-create innovative solutions in applications, data, AI, and automation that accelerate measurable, sustainable change. From advisory consulting through technical execution, we are dedicated to driving world-class business solutions that fit your strategic requirements and deliver results. For more information: www.techstrasolutions.com
Skills Required
- High school diploma
- 2+ years of experience as an administrative assistant, receptionist, or office manager
- Excellent verbal and written communication skills
- Strong organizational, multitasking, and time management skills
- Ability to work independently while managing multiple priorities
- Professional demeanor and customer-service mindset
- Strong attention to detail and accuracy
- Self-motivated and quick learner
- Ability to work in a fast-paced environment
- Proficiency in Microsoft Office 365, including Teams, SharePoint, Outlook, Word, Excel, and PowerPoint
- Proficiency with Adobe Acrobat
- Familiarity with printers, scanners, conferencing equipment, and related business tools
What We Do
Techstra Solutions is a certified woman-owned consulting firm that provides strategy, technology and implementation support to large organizations undergoing digital and talent transformation. The rapid pace of technology innovation required to remain competitive, juxtaposed with the slow rate of change in many organizations, causes most to struggle. To be successful companies must drive new ways of working including the use of technology/analytics and new skillsets (hard/soft) deep into their culture so that they are able to rapidly and continuously react to change. They must also apply new approaches that empower their employees, ensuring its sustainability. At Techstra Solutions we focus on four key areas, otherwise known as the 4 A’s: Automation (Robotic Process Automation (RPA)/Intelligent Automation), Analytics (Reporting/Analytics/AI/ML), Application Modernization (Cloud, Mobility, etc), and Agile-based solutions (DevOps).
