Office Administrator

General Admin Duties

• Greet and address any walk-in customers
• Answer and route direct incoming phone calls
• Assist with 3rd party drivers onsite
• Signs for packages
• Signs vendors and visitors in/out as needed
• Completes orders for all office supplies and janitorial supplies as well as any misc. items needed for plant
• Restock breakroom and office supplies

HR Coordinator Duties:

• Schedule and conduct all new employee orientations.
• Keep accurate and secure employee files.
• Assist, as needed, with workers compensation administration, leave of absences, return with restrictions etc.
• Monitor and track vacation requests for all employees.
• Submit any supplemental or adjustment reports to payroll with management approval if needed.
• Assist all employees with paycheck and benefits related questions/issues. Work with HR as needed.
• Act as liaison between employees and site management. Assist with HR related questions/concerns and with support from Human Resource Business Partner.
• Track and coordinate any plant celebrations, such as birthdays.
• Coordinate and order lunches/dinners as needed for trainings and/or guest visits.
• Other duties assigned by Human Resource Business Partner.

Production Support Duties

• Printing out work orders
• Responsible to confirm work orders are released correctly, and any issues are resolved quickly.
• Reporting daily production
• Checking production entered against production reported
• Putting data from multiple sources together on a spreadsheet, making graphs of data, putting together Power Point presentations, and other varied admin tasks.
• Perform scheduled inventory duties as needed.
• Will be required to work with an offsite Customer Service Representative and HR Manager to communicate order status, send or receive documentation, perform HR tasks, perform special admin task, or troubleshoot issues.
• Collect and audit standard forms and paperwork for accuracy
• Assist in CTSI Administration
• Assist with EH&S audits as needed

Accounts Payable Duties:

• Codes invoices in IBM AP Portal
• Enters goods receipts on system PO’s within Solomon
• Resolves any errors with receipts (unmatched report)
• Run unvouchered unmatched report for accuracy (remove any bad PO’s)
• Reconciles any price difference from PO and invoice
• Maintains records for AP
• Assist with vendor payment inquiries received by plant and escalate to IBM for research
• Prepares documents for controller to prepare month-end accruals (req. forms/packing slips without invoices etc.)
• Maintains capital expenditure files
• Responsible for collecting grading documents and verification of accuracy before scanning and sending to IBM Portal
• Creating Purchase Orders – manual and/or within Solomon.
• Ensuring invoices are properly routed to IBM AP Portal, not plant
• Other duties as assigned by Manager

Requirements:

• High School diploma required. Associate or bachelor’s degree preferred.
• Minimum of 1-2 years of HR administrative experience, preferably in manufacturing or warehouse environment. Familiarity with Employment Laws and HR best practices.
• Proficient in Microsoft Office Suite: Outlook, Word, Excel and PowerPoint.
• Conduct oneself with highest level of professionalism at all times.
• Conflict resolution and problem-solving skills.
• Strong oral, written and presentation communication skills
• Good organizational, planning and follow up skills
• Ability to work in a fast-paced changing environment.
• Candidate must be a self-motivated and able to learn as they go.
• Prefer candidates with some type of order scheduling and data collection experience.
• Understanding of common employee benefits details, a plus

Physical Requirements:

• Ability to sit and stand for extended periods.