The Role
Provide front-desk and administrative support: answer and route calls, greet visitors, manage mail and supplies, maintain prize winner files, assist Programming and Promotions, handle prize distribution and release forms, and perform ad-hoc administrative tasks while meeting deadlines and company policies.
Summary Generated by Built In
Job Summary & Responsibilities
- Provide administrative support: Answer, screen and route incoming telephone calls; respond to calls when appropriate.
- Distribute prizes and ensure necessary release forms are completed.
- Assist listeners with questions and inquiries surrounding prize giveaways
- Meet and greet visitors and guests.
- Manage incoming and outgoing mail: Distribute incoming mail to appropriate personnel throughout the office and coordinate shipment and receipts of packages
- Supplies Management: Regularly monitor inventory of office supplies. Order, restock, and organize supplies as needed.
- General filing: maintain files related to prize winners.
- Assist Programming and Promotions departments with ad-hoc requests as needed.
- Take initiative to learn new tasks, duties, technology and equipment.
- Offer ideas that would enhance or improve the way work is done.
- Report to work on time and work established schedule/hours. Ability to work other hours or alternate schedules as needed.
- Complete other duties as requested and needed.
- Excellent phone and interpersonal skills including tact, diplomacy and ability to handle sensitive, confidential and challenging situations are essential.
- Must have excellent language and grammar skills.
- Must be highly organized and detail oriented.
- Must have a customer-service oriented style-face-to-face, over the telephone and electronically.
- Computer experience including proficiency with MS Excel, Word, PowerPoint and Outlook.
- Previous experience answering a multi-line phone system preferred.
- Ability to prepare reports and business correspondence.
- Ability to establish and maintain good working relationships with a variety of individuals.
- Ability to work on short deadlines and in pressure situations; work other times as needed.
- Perform basic to advanced mathematical calculations.
- Strong team player. Work well with others. Foster a spirit of cooperation and helpfulness.
- Ability to work in compliance with company policies and procedures.
- Some administrative or customer service experience preferred.
- Physical Requirements: Ability to communicate in English, both verbally and in writing. Work with time sensitive information under tight deadlines and in pressure situations. Manual dexterity and fine motor skills to manipulate and operate personal computers, telephones and general office equipment (telephone, copier, etc.) for extended periods. Ability to read, hear and speak clearly and follow both oral and written direction. Ability to think quickly and to articulate information in clear, concise manner to others. Ability to sit for extended periods. Average pushing and pulling, bending and stooping. The Company may make reasonable accommodations to facilitate the ability to perform essential job functions.
Skills Required
- Answer, screen, and route incoming telephone calls
- Distribute prizes and ensure necessary release forms are completed
- Assist listeners with questions and inquiries surrounding prize giveaways
- Meet and greet visitors and guests
- Manage incoming and outgoing mail and coordinate packages
- Monitor inventory of office supplies and reorder as needed
- Maintain files related to prize winners and general filing
- Ability to report to work on time and work established schedule; flexible hours as needed
- Ability to communicate in English, both verbally and in writing
- Manual dexterity and ability to operate computers and office equipment for extended periods
- Excellent phone and interpersonal skills including tact and diplomacy
- Excellent language and grammar skills
- Highly organized and detail oriented
- Customer-service oriented style for face-to-face, telephone and electronic interactions
- Proficiency with MS Excel, Word, PowerPoint and Outlook
- Previous experience answering a multi-line phone system
- Ability to prepare reports and business correspondence
- Some administrative or customer service experience
Hubbard Broadcasting, Inc. Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Hubbard Broadcasting, Inc. and has not been reviewed or approved by Hubbard Broadcasting, Inc..
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Healthcare Strength — Medical, dental, and vision coverage are offered to eligible employees and dependents, alongside FSAs/HSAs, telehealth, and an Employee Assistance Program. Company-paid life and disability with optional supplemental coverage further reinforce the health and protection package.
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Retirement Support — A 401(k) plan is available with employees able to begin saving on day one and a company match provided after a waiting period. Full vesting from the start strengthens long-term financial support.
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Leave & Time Off Breadth — Nine paid holidays, accruing vacation that increases with tenure, and family leave are included to support time away needs. These elements collectively offer a structured time-off framework across life events.
Hubbard Broadcasting, Inc. Insights
What's It Like to Work at Hubbard Broadcasting, Inc.?
Hubbard Broadcasting, Inc. Culture & Values
Hubbard Broadcasting, Inc. Career Growth & Development
What's the Work-Life Balance Like at Hubbard Broadcasting, Inc.?
Hubbard Broadcasting, Inc. Leadership & Management
Hubbard Broadcasting, Inc. Company Growth, Stability & Outlook
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The Company
What We Do
Hubbard Broadcasting, Inc. is a St. Paul, Minnesota family-owned and -operated broadcasting company with 10 television stations located in Minnesota, New York and New Mexico; 50 radio stations located in Minnesota, Illinois, Missouri, Ohio, Arizona, Washington, Florida, and Washington DC; F & F Productions, one of the premier high-definition remote production companies in the U.S.; CONUS Archives, a video content provider; 2060 Digital, a full service digital company, and REELZ, a national cable and satellite entertainment channel.
