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Plan, direct, and coordinate administrative services for the organization in the Dallas office. Partner with site leadership to ensure efficiency with day-to-day operations.
Key Accountabilities/Deliverables:
Be a welcoming point of contact for all visitors and employees. Must display a pleasant and supportive approach to all tasks.
Maintains office efficiency by coordinating day-to-day operations. Schedules and prepares internal and building conference rooms as requested. Arrange for transportation as requested.
Act as administrative assistant to the Site Leaders/Presidents performing in such areas of scheduling, travel, expense reports, and other duties as requested. Assist other leadership in similar tasks as requested.
Assist as Company Phone Operator by taking shifts as needed throughout the day.
Act as point of contact for receiving and processing incoming mail and carrier deliveries. Prepares outgoing mail and packages for shipping daily.
Monitor all security access for employees and visitors. Enforce security procedures and maintains guest badges.
Manage parking administration as provided in sublease for office employees and visitors.
Oversee ordering office supplies, ordering/stocking of breakroom supplies, copier/printer issues, general office appearance, submits building repair requests, new employee set-up, update office name plates, etc.
Work with the overall facilities team on special projects and company needs as deemed necessary.
Participate in social committee. Available to support occasional after-hours events.
Provide administrative support including production of memos, reports, and presentations.
Serves as one of the fire marshals/floor wardens assigned to the office.
Recommend changes to procedures to improve operations within the office.
Maintain your onsite office presence 5 days per week, Monday – Friday.
Spearhead holiday party planning and coordination
In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.
Technical Knowledge and Understanding:
Proficient in use of Microsoft Suite.
Phone Operator handling procedures.
Mail procedures.
Experience:
Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.
Strong multitasking and organizational skills.
5 years’ experience preferred in an administrative role supporting office leadership.
Excellent communication skills.
Detail oriented.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over work authorization sponsorship now or in the future for this position.
#LI-Onsite
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At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program
Skills Required
- Authorized to work for any employer in the U.S.; employer will not sponsor visas
- Maintain onsite office presence five days per week, Monday - Friday
- Proficient in Microsoft Suite (Outlook, Word, Excel, PowerPoint)
- Phone operator handling procedures and mail procedures
- Strong multitasking and organizational skills
- Excellent communication skills
- Detail oriented
- 5 years' experience preferred in an administrative role supporting office leadership
What We Do
Core Specialty, through its subsidiary insurers, offers a diversified range of property, casualty, and marine insurance products for small to mid-sized businesses. We have the capital to take on risk, the underwriting talent in place, decisive leadership team, infrastructure, and a proven track record of making things happen – fast! When you’re ready to solve your toughest insurance needs, we’re ready to get it done for you. We free customers up to focus on their business by taking the load of complicated specialty insurance off their hands. We break down the walls of bureaucracy to provide optimal underwriting solutions for brokers. We’re ready, equipped, and motivated to get the job done, efficiently and professionally, by empowering experts with what they need to move quickly on behalf of customers and their brokers. Our specialty focus is the essential part of our identity. It is at our core
