Office Administrator - In Office

Company Description

Longbridge Financial, LLC (LBF) is an innovative company committed to responsibly helping senior homeowners reshape their financial future to improve their retirement. Our mission is to be consistently fair, transparent, and professional at all times with our employees, customers, and partners.

Recognized as an Industry Changemaker, Longbridge CEO Chris Mayer looks at the industry differently and values employees at all levels who drive our company forward. In fact, we are now a top 2 reverse mortgage lender.

Why work with us?

At Longbridge Financial, “We do the right thing” is more than a mantra, it’s our guarantee. We want to attract the best and brightest—that’s why we’re committed to giving our employees the support they need and the respect they deserve. We offer competitive compensation packages and benefits, as well as a strong marketing and operations foundation. Join us for a rewarding career with remarkable growth potential. Ready to be changemaker and be a part of a team to help propel Longbridge to number one?

Job Description

 ***Please Note: This is not a remote position***

The Office Administrator has a vital role within our Longbridge Financial. The ideal candidate will be responsible for ensuring the smooth and efficient operation of our office in Paramus, NJ. The Office Administrator will be the first point of contact for clients, vendors, and visitors, and will perform a wide range of administrative duties to support the daily activities of the office and Management.

Primary Job Duties:

• Greeting and welcoming clients, vendors, and visitors with a professional and friendly demeanor.
• Answering and directing phone calls to the appropriate staff members.
• Maintaining the reception area, ensuring it is clean, organized, and presentable at all times.
• Receiving, sorting, and distributing incoming mail and packages promptly.
• Preparing and sending outgoing mail and packages as needed.
• Coordinating with courier services for special deliveries and shipments.
• Managing office supplies inventory and placing orders when necessary.
• Assisting with scheduling appointments and managing calendars for staff members.
• Maintaining office records and filing systems, both digital and physical.
• Handling basic bookkeeping tasks such as processing invoices and expense reports.
• Coordinating office events, meetings, and employee activities.
• Responding to inquiries from clients and vendors in a timely and professional manner.
• Resolving any issues or concerns that visitors may have during their visit.
• Ensuring a positive and welcoming experience for all visitors to the office.
• Assisting Chief Operating Officer as needed.

Qualifications

Required Experience:

• Attention to detail, self-motivated, takes initiative
• Proficient in MS Office Excel and the ability to learn new software
• Detail-oriented individual with good organizational ability, with excellent communication skills
• Strong interpersonal skills are a must
• The position is in the Paramus, NJ office, Monday through Friday and the hours are 8:30am – 5:30pm
• Overtime may be required

Additional Information

• Full benefits
• 401(k) with company match
• Paid time off
• Working in a growing and dynamic industry
• LBF is an EEO/AA/Vet/Disabled Employer

• Please note that salaries that are estimated on various job sites may not reflect the actual compensations. Job sites, set the estimated salary, not Longbridge Financial.