MIS Executive

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

MIS Executive:

Duties & Responsibilities

  What this job involves –

• Monitor & ensure on all vendor invoice processed by Executives & for vendors as per SLA timelines
• Monitor & track Facility wise budget, check on variation, communicate to respective facility lead & provide necessary approvals on need basis
• Ensuring that all monthly bills are submitted/processed & reimbursed to the sub contactors within agreed timelines based on agreement after receiving the facility charges from the client.
• Ensure all consolidated Blanket Purchase orders raised & required approvals are obtained on quarterly basis
• Monitor on all purchases against blanket PO & ensure all purchase covered under Purchase order
• Ensure timely submission of Capex requests facility wise along with detailed Business cases.  Follow-up on approvals, track on PO & related invoice payments
• Provide timely and accurate management reports location wise to the Hub Lead
• Provide timely and accurate monthly FM meeting reports with analysis to monthly JLLM meeting
• Ensure that all Legal & statutory compliances are met for the client
• Track vendor contracts & renewals
• Quarterly & Yearly budget forecasting in coordination with client finance team for all Facilities
• Monitor & control Head count deployment on all Sub contractors for Pan India facilities & ensure facilities run with in the approved HC
• Coordinate with the Facility Managers on a regular basis to ensure that the objectives of the client are met.
• Work with the team to ensure tenancy expectations are met.
• Manage billing and recovery of costs from appropriate cost centres, and all Budget creation/ tracking.
• Answer management enquiries.

 
         Key Performance Measures:

• Provide invoice processing service in accordance with the requirements of Finance Department.
• Investigate anomalies.
• Establish procedures to ensure only correct amounts are paid.
• Establish Monthly reports on costs and Budgets and their trends.
• Ensure monthly accrual reports submitted on a Pan India Basis.
• A proper monthly cycle should be made in conjunction with accounting process & implement the same
• Provide free and open access to its premises and all books, records and systems necessary to complete internal audits of Service provider’s records and systems.

            Service Expectations:

• All bill payments are done on time.                             
• No pending bills without any valid reason.                
• Monthly Accrual compilation.
• Monthly Compliance on Budgets.
• Preparation of Budget forecasting on Qtly / Yearly basis.

             Performance objectives

• Meet or exceed best practice in provision of services through contracts.
• Establishment and adherence to policies & procedures, compliance deadlines for each of the tasks as advised by the Account Director.
• Effective management of the team.

Key skills

• MIS Executive will have responsibility for the management of a wide range of issues, from strategic Contracts management to input on day-to-day operations.
• MIS Executive will be highly familiar with the service structure, including responses to requests for assistance on Facilities Management issues from Client staff and arrangements pertaining to all operating expenditures.
• Well-groomed and presentable all the time.
• Good communication Skills.

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.