Meeting Planner

EXCITED TO GROW YOUR CAREER? WE’RE GLAD YOU’RE HERE!​

We are seeking a dedicated and experienced Meeting Planner to manage Global Strategic Marketing Health Care Professional (HCP) events for a dedicated team in Santa Clara, CA.
This full-time, office-based role offers the opportunity to work from home when events are not occurring.

This role acts as the liaison for assigned programs and events. You will manage the overall coordination and execution of an entire program/event from an operational perspective. Responsible for coordination of all program planning while providing unparalleled levels of customer service. .

Responsibilities

• Partner with Global Strategic Marketing to execute Health Care Professional events.

• Manage full logistics planning for events, including airfare, transportation, hotel, and meal arrangements.

• Manage event materials and host events at the respective client facility.

• Partner with the client Travel Team to source hotels as needed.

• Establish processes with onsite staff and the team.

• Manage event registrations in Cvent, reconcile attendance for each event, and resolve vendor payment or receipt discrepancies.

• Keep accurate and timely records in a dedicated SharePoint site.

• Communicate all necessary event details to the event lead.

• Host all attendees onsite during events and manage setup/breakdown.

• Manage and prepare all event materials, including security badges.

• Secure space as needed for events.

• Adhere to legal/privacy guidelines and global travel policies.

• Follow cross-border policies.

Qualifications

• Minimum of 2 years of experience in event planning or a related field.

• Bachelor's degree or equivalent experience required, with a strong preference for hospitality/event management programs or equivalent hospitality experience.

• Proficiency in event management software, particularly Cvent.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal skills.

• Ability to work independently and as part of a team.

• Flexibility to work from home when events are not occurring.

Additional Information: This role requires a high degree of flexibility and the ability to manage multiple tasks simultaneously. The successful candidate will demonstrate a proactive approach to problem-solving and a commitment to delivering exceptional event experiences.

Salary Information: The expected salary range for this position is $70,000 to $90,000 per year, depending on experience and qualifications.

Disclaimer: This job description is designed to indicate the general nature and level of work performed by associates within this classification.  It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0335 or by sending an email to [email protected].