Matter Management & E-Billing Coordinator, Analyst

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Job Description

• Manage day-to-day operations in the department’s enterprise legal platform’s e-billing function.
• Oversee the legal invoice processing from law firms and other legal vendors.
• Work closely with external billing partners, the organization’s accounting department, in-house members, and Help desk to solve any billing or other related issues.
• Manage applicable timekeeper rates and fee arrangements from external vendors to ensure accurate reporting.
• Prepare various legal spend reports and analysis requested by internal stakeholders.
• Respond to inquiries from external vendors regarding the status of their invoices.
• Respond to inquiries from internal departments regarding expense allocations and any vendor invoice discrepancies.
• Respond to inquiries from in-house members regarding project specific billing matters and status. 
• Assist with running the department’s law firm competitive tender exercise to get competitive markets rates and discounts by benchmarking and analyzing the timekeeper rates.
• Assist with inquiries from Tokyo headquarter – provide quarterly invoices and various reports as requested.

Skills:

• Must have 2+ years of professional experience.
• Must have strong attention to detail, respond quickly with inquiries in the group mailbox, have job ownership mentality to solve problems.
• Must be highly organized, with ability to parallel-task, prioritize, and manage time effectively.
• Must be a team player with the ability to work effectively and independently.
• Must have excellent analytical skills and comfort with multiple data sets, with the ability to draw conclusions and make informed recommendations.
• Must have advanced Excel skills (i.e., Formulas, Pivot Charts, Pivot Tables, Formatting, etc.) Knowledge of Onit, Tableau, Ariba is a plus.
• Demonstrate integrity to manage sensitive and confidential information.
• E-billing experience from law firms or other organizations is preferred.
• Forward-thinker on emerging technology in the legal space

The typical base pay range for this role is between $72K - $100K depending on job-related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.

MUFG Benefits Summary

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual’s associates or relatives that is protected under applicable federal, state, or local law.