Markets and Treasury Post Trade Services Officer

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Job Summary

- Reporting to the Team Leader/ Manager, this role is responsible for a number of daily processing functions of the dealing operation with particular emphasis on accounting, settlements, confirmations, reconciliations and general systems maintenance across the Treasury and Global Markets transactions functions.
- The role requires strict adherence to policy, controls and compliance and complete & independent operation from the front office dealing teams to ensure segregation of duties and dealing records that can be verified through self-governing records. The jobholder is required to work in a specialist area, which is highly regulated, processing high value items under tight operating controls and timescales.

Job Description

Processing & Controls

• Responsible for immediate monitoring and processing of all transactions undertaken by  Dealers

• Ensure compliance within  Operations Control standards and Audit requirements

• Process transactions through the Treasury trade capture system in a timely manner

• Ensure  all source documents and bearer certificates are afforded secure protection and regularly checked for completeness

• Recommend changes to procedures and improve the process environment (through direct management)

• Ensure critical controls (e.g. KYC policy) are being observed

• Reconcile Treasury Suspense Accounts as allocated and  resolve outstanding under advice to immediate management

• Check all inward confirmations to office copies and report exceptions

• Ensure confirmations are matched in the Treasury system and trades are closed within threshold

• Ensure prompt dispatch of all manual and SWIFT based confirmations

• Provide senior management with KPI’s for inclusion in the monthly returns to COO and Regional Office

• Maintain error logs and complaint registers and ensure, through senior management pro-active review and resolution

• Prepare returns (where applicable) to Regulator for review and sanction by senior Treasury Management

• Assist with reviewing the CPA/RACI for Treasury Operations and perform CPA as and when required

• Provide assistance to update Procedure Manual as and when required

Accounting & Reporting

• Implement local market policies/sanctions etc which could have a direct bearing or change to reporting requirements and ensure these requirements are incorporated in a timely and effective manner

• Control production of all daily settlements and accounting.

• Provide support to any ‘off system’ transactions for management review and authorization

• Provide accounting statistics and provision of information to internal divisions, branches, customers and local senior management

• Produce Treasury Returns for statutory and Head Office purposes and assist the Finance Division in meeting deadlines for submission

• Provide immediate management with regular file extractions from Front Arena for accounting and payments each day if necessary

• Provide info to Auditors as and when required

System Maintenance

• Maintain the trading system  on a day-to-day basis and escalate any issues to Regional Office/IT Dept

• Provide initial input to static data requirements as required  and maintain static data in the system up to date

• Liaise with the Team Leader/ Manager to increase and prioritise system capability to meet changing business requirements

• Capitalise on improved functionality and re-engineer processes accordingly

• Participate in the automation and provide input, ideas and assist with Testing

Technical skills

• A sound technical appreciation of the end-to-end treasury process

• Ability to challenge and not be easily influenced

• A sound understanding of the underlying risks, risk awareness and risk mitigation

• Teamwork /Team results

• Risk assessment – assimilation and appraisal of data/information

• Experience gained in a Treasury Processing, Accounting and Risk Management

• Business awareness

• Communication & Teamwork

• Prioritisation

• Analysis and Judgement

• Integrity

• Control Ethos

• Attention to Detail & Accuracy

• Forward planning

Essential

• Degree Holder in Finance/Accounting/ Business Studies or equivalent.

• Sound and practical experience of Treasury systems and operational processes

• Thorough comprehension of treasury control requirements, compliance and ethical standards both at dealing and operational support level

• Treasury product knowledge and immediate implications/ impact to business (i.e. risks and accounting)

• Practical experience of current systems and their impact on dealing and operational working practices

• Good understanding of regulatory and head office reporting requirements

• Awareness of the Group Internal Audit function

Preferred

• ACI Accreditation (Settlement Certificate)

• Experience in Treasury/Global Market  Operations

Education

Further Education and Training Certificate (FETC): Business, Commerce and Management Studies (Required)