At Wolseley Canada, our leading-edge is the knowledge and insight found in every corner of our organization. Here, you’ll build strong relationships and support critical industries that touch the lives of Canadians. Every day, we show up with intention and pride; in ourselves, our associates, and our customers. You’ll have a solid foundation to try new things, uncover new possibilities, challenge yourself, and grow your career. Does this sound like somewhere you’d like to be?
Wolseley Canada is the leading wholesale distributor of plumbing, HVAC/R, waterworks and industrial products in the country and working here means, a network of possibilities, a place you are valued and a higher standard.
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Position Overview
Wolseley Canada is seeking a highly organized and detail-oriented Marketing Operations and Finance Coordinator to support the financial administration, purchasing, budget tracking and vendor funding activities of the Marketing team. This role serves as the central coordinator for marketing invoices, purchase requisitions, payment processing, vendor marketing funds and financial reporting, ensuring marketing expenditures are accurately documented, approved, tracked and reconciled.
The ideal candidate has strong financial administration and coordination experience, advanced Excel skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Experience with Airtable or similar workflow and database platforms is considered an asset.
Primary Responsibilities
Marketing Finance & Vendor Funding Administration — 65%
Create and submit purchase requisitions and coordinate purchase order requirements for marketing initiatives.
Receive, track and route marketing invoices for approval.
Coordinate payment processing and purchasing card transactions.
Track vendor marketing funds including planned, committed, billed, collected and outstanding balances.
Maintain supporting documentation and approvals.
Reconcile invoices, vendor funding and budget records.
Liaise with Finance, Accounts Payable, agencies, vendors and internal stakeholders.
Investigate discrepancies, coding issues and outstanding items.
Financial Tracking, Reporting & Reconciliation — 25%
Maintain Airtable and Excel-based tracking systems.
Prepare spend summaries, budget reports and reconciliation updates.
Monitor invoice status, vendor funding balances and outstanding commitments.
Support month-end, quarter-end and year-end financial reporting activities.
Digital Advertising Payment Administration — 10%
Track digital advertising invoices and platform charges.
Monitor spending against campaign budgets.
Support reconciliation and documentation of media expenses.
Identify and escalate discrepancies or overages.
Position Requirements
2-4 years of experience in finance administration, accounts payable support, billing, purchasing, budget coordination, operations administration, marketing operations, or a related role.
Strong Excel skills required, including formulas, filters, sorting, lookups, pivot tables and maintaining financial trackers, reconciliations and budget summaries.
Experience coordinating invoices, purchase orders, cost centres, budget tracking, account reconciliations and financial reporting is strongly preferred.
Strong attention to detail and accuracy when working with financial information, invoices, budgets, approvals and supporting documentation.
Highly organized with the ability to manage multiple priorities, deadlines and follow-ups across multiple projects, vendors and internal stakeholders.
Experience supporting purchasing card administration, expense documentation, receipt management and transaction reconciliation is strongly preferred.
Comfortable working with cross-functional teams, vendors, agencies, Finance and Accounts Payable to obtain approvals, documentation and financial information.
Experience using Airtable, Smartsheet, Monday.com or similar workflow and tracking platforms is an asset.
Strong written and verbal communication skills.
Proficiency in Microsoft Office, including Excel, Outlook, Teams, PowerPoint and SharePoint.
Experience supporting vendor-funded programs, cooperative marketing programs, marketing budgets, events, media or distribution environments is an asset.
Ability to identify discrepancies, investigate issues and proactively follow up on outstanding items to ensure timely resolution.
Success Measures
Marketing invoices, purchase requisitions and payment requests are processed, tracked and followed up on in a timely and accurate manner.
Purchasing card transactions are supported by appropriate approvals, receipts, coding and documentation, with discrepancies identified and resolved promptly.
Vendor marketing fund records are accurate, up to date and regularly reconciled against supporting documentation and Finance reports.
Marketing spend, commitments and outstanding balances are clearly tracked and reported, providing visibility into budgets and financial performance.
Airtable, Excel and related tracking systems are maintained accurately, with current and reliable data.
Missing information, approval delays, payment issues and financial discrepancies are identified early and proactively addressed.
Financial documentation, records and supporting materials are organized, complete and audit-ready.
Marketing leadership has clear visibility into invoices, vendor funding, commitments, outstanding items and overall budget status.
Each resume submitted gets individually reviewed by our team and retained for 24 months if other new and exciting opportunities arise that match your skills and qualifications.
Please note: This position requires the result of a satisfactory criminal record check. A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.
Vacancy Status: Existing position
Salary range: $50,000 to $55,000 + 5% MIP
Please note: The total compensation range posted for this role represents the total compensation opportunity, which may include base wage, bonuses, commissions, and/or other monetary components, if applicable. Placement in the range will be based on factors such as market conditions, internal equity, candidate experience, skills and qualifications relevant to the role.
#INDCORP
Skills Required
- 2-4 years of experience in finance administration, accounts payable support, billing, purchasing, budget coordination, operations administration, marketing operations, or a related role.
- Strong Excel skills (formulas, filters, sorting, lookups, pivot tables) for maintaining financial trackers, reconciliations and budget summaries.
- Experience coordinating invoices, purchase orders, cost centres, budget tracking, account reconciliations and financial reporting.
- Strong attention to detail and accuracy when working with financial information, invoices, budgets, approvals and supporting documentation.
- Highly organized with the ability to manage multiple priorities, deadlines and follow-ups across multiple projects, vendors and internal stakeholders.
- Experience supporting purchasing card administration, expense documentation, receipt management and transaction reconciliation.
- Comfortable working with cross-functional teams, vendors, agencies, Finance and Accounts Payable to obtain approvals, documentation and financial information.
- Experience using Airtable, Smartsheet, Monday.com or similar workflow and tracking platforms.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office including Excel, Outlook, Teams, PowerPoint and SharePoint.
- Experience supporting vendor-funded programs, cooperative marketing programs, marketing budgets, events, media or distribution environments.
- Ability to identify discrepancies, investigate issues and proactively follow up on outstanding items to ensure timely resolution.
- Satisfactory criminal record check result required.
What We Do
Wolseley Canada is the country’s leading national distributor of plumbing, HVAC/R and PVF products. With a network of over 220 branches coast-to-coast, and a national team of sales and service specialists, the Wolseley team is known for their knowledge and expertise that customers have come to rely on for their ever-changing needs. Wolseley has Canada’s largest inventory of leading brand faucets and fixtures, relationships with the best vendors and brands in the business, and the most robust eCommerce platform in the industry. These key advantages make Wolseley the professional’s choice across the country.
