Renowned landscape architecture firm is seeking a full-time Marketing Assistant for its Downtown Los Angeles studio. We are a company of leading designers, planners, and professionals with studios in Southern and Northern California, Texas, New York, and Shanghai.
We are looking for a highly organized, proactive individual who can manage multiple priorities, meet deadlines, and support both day-to-day administrative operations and marketing efforts. This position reports directly to the Managing Principal.
Job Responsibilities
A. Marketing & RFP Support
- Review NDAs and Notices to Proceed (NTPs)
- Follow up with clients regarding scope questions
- Review project scope (deliverables, technical requirements, and schedule) to confirm feasibility
- Assist in preparing RFP response materials, including:
- Project Experience
- Staff resumes
- Financial proposals
- Required forms
- Corporate/financial statements and licensure
- Coordinate with subconsultants to obtain fee proposals and scopes of work
- Distribute RFPs to subconsultants (client-issued or internally generated)
- Confirm proposal due dates with clients and coordinate with Principals on interview and presentation materials
- Maintain and update the marketing database and collateral materials
- Set up new project records and additional service requests
- Support the Marketing Manager on public-sector RFPs
B. Contracts & Project Coordination
- Submit client and subconsultant contracts for legal review
- Coordinate communication between legal counsel, clients, and subconsultants
- Ensure contracts are finalized and ready for Principal signature
- Prepare and issue subconsultant agreements (and track execution)
- Prepare and issue additional service agreements (and follow up as needed)
- Track and confirm receipt of signed contracts for active projects
- Assist with coordination of project kick-off schedules
Qualifications
- Bachelors degree in Liberal Arts or related field with strong writing skills required
- 1-2 years of administrative and or/marketing experience
- Proficiency in Microsoft Office and Adobe Create Suite (Photoshop, Illustrator, InDesign, Acrobat)
- Strong organizational skills with the ability to manage multiple deadlines in a fast-paced, creative environment
- Self-started with a proactive, resourceful approach and strong attention to detail
Compensation & Benefits
- Salary: $60,000 – $75,000 annually
- Competitive benefits package including health, dental, long-term disability, 401(k), profit sharing, and performance-based bonuses
- Classification: Non-Exempt
Skills Required
- Bachelor's degree in Liberal Arts or related field with strong writing skills
- 1-2 years of administrative and/or marketing experience
- Proficiency in Microsoft Office
- Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign, Acrobat)
- Strong organizational skills and ability to manage multiple deadlines in a fast-paced environment
- Self-starter with proactive, resourceful approach and strong attention to detail
What We Do
SWA Group is a world-renowned, employee-owned landscape architecture, urban design, and planning firm celebrated for its creativity and design excellence in creating vibrant, resilient, and livable places.
