Marketing Administrative Assistant

In GHD we're looking for a Marketing Assistant, who will assist team of marketing professionals in the delivery of the marketing and communications plans that support North American business. Manage processes and systems to ensure smooth delivery of conference communications in a manner that reflects GHD's values and purpose.

Responsibilities

• Support Marketing team through administration tasks (support will not require travel to conferences)

• Help collect and update metric and conference data

• Coordinate off-site printing

• Prepare fedex labels and share tracking info

• Submitting fedex claims on lost or damaged packages

• Assist marketing leadership team with expense reports and booking travel

• Sending teams and or email communication 

• Assist with scheduling meetings for team

• Draft powerpoints for Attendee/Debrief calls

• Data entry conference data

• Processing invoices and tracking invoice payments

• Assisting the team by monitoring and updating Monday boards

• Processing purchase orders and contracts thru legal review

• Updating global events Monday with approved Tier 1 and 2 Americas conferences

• Updating data into master spreadsheets for event leads

Skills & Qualifications

• Bachelor's degree in marketing, Communications or similar field of study

   

• 3 years of marketing and communications, administrative or conference logistics experience 

• Excellent communication skills, both oral and written - an open communication style

• Works effectively with people and builds good working relationships

• Meticulous attention to detail and strong organizational skills with ability to schedule and manage multiple tasks and meet tight deadlines

• Comes forward with solutions to challenges/issues

• Solid computer skills, including MS Office, marketing software (Canva, Airtable, Teams, Eventbrite, Wufoo, Adobe Creative Suite & CRM) and applications (Salesforce, MCAE.)