Manager - Research Programs

ABOUT RISHIHOOD UNIVERSITY

Rishihood is India's first national transformation university. It prepares learners to solve the big problems of tomorrow. Our transformative education is built on three pillars:

•      Personal Impact – developing physical, intellectual, emotional, and spiritual strength.

•      Professional Impact – building real-world skills through industry-integrated, practice-based learning.

•      Public Impact – fostering interdisciplinary thinking and a commitment to nation-building.

At Rishihood, we nurture leaders who will transform themselves, their professions, and the nation.

PROCESS | Manager - Research Programs

Purpose

This document outlines the end-to-end lifecycle of a Ph.D. scholar at Rishihood University, from admission through to award and alumni engagement, defining the key steps to be coordinated at each stage.

1. Admission & Onboarding

•      Receive and verify Ph.D. admission documents.

•      Complete scholar registration and ERP entry.

•      Coordinate allocation of supervisor/co-supervisor.

•      Issue admission/registration letters.

•      Conduct Ph.D. orientation and induction.

•      Ensure scholar's academic and administrative records are created.

2. Coursework Management

•      Register scholars for prescribed coursework.

•      Coordinate course registration and attendance records.

•      Track coursework examinations and results.

•      Ensure minimum credit/course requirements are fulfilled.

•      Maintain coursework completion records.

3. Research Proposal & Progress Management

•      Coordinate research proposal submission.

•      Schedule and document Research Advisory Committee (RAC) meetings.

•      Maintain scholar-wise research progress records.

•      Track periodic progress reports.

•      Monitor completion of milestones within prescribed timelines.

•      Send reminders for pending submissions/requirements.

4. Research Registration & Compliance

•      Maintain research topic/title records.

•      Process changes in research title/supervisor, where applicable.

•      Track ethical clearance, plagiarism checks and other research compliances.

•      Maintain publication/conference/research activity records as required.

•      Ensure compliance with Ph.D. regulations and university ordinances.

5. Semester/Annual Continuation

•      Facilitate semester/annual registration of scholars.

•      Track fees, registration status and academic requirements.

•      Maintain active, inactive, leave, extension and withdrawal status.

•      Generate scholar-wise pending/compliance reports.

6. Thesis Submission

•      Receive and scrutinize thesis submission documents.

•      Verify completion of coursework and other requirements.

•      Coordinate plagiarism/similarity verification.

•      Obtain supervisor/RAC recommendations.

•      Process thesis submission approval.

•      Maintain the complete pre-submission record.

7. Evaluation & Viva-Voce

•      Coordinate appointment/approval of examiners.

•      Maintain examiner communication and confidentiality.

•      Coordinate thesis evaluation reports.

•      Track receipt of reports.

•      Organize viva-voce and maintain proceedings.

•      Process corrections/revisions recommended by examiners.

8. Award of Ph.D.

•      Verify fulfilment of all Ph.D. requirements.

•      Prepare case for competent authority/Academic Council approval.

•      Process provisional certificate and final Ph.D. degree.

•      Update scholar status from Active → Awarded/Completed.

•      Ensure all records are closed and archived.

9. Post-Award & Alumni Record

•      Maintain final thesis and scholar records.

•      Ensure thesis repository/record submission as applicable.

•      Maintain contact and employment/academic progression information where required.

•      Issue transcripts, certificates or verification letters when requested.

•      Support Ph.D. alumni engagement and data management.