Manager-Office

Job Summary & Responsibilities

The Office Manager is responsible for administrative functions across the Conventional Division’s Puget Sound region. Primary responsibilities include oversight of Tacoma and Everett locations, with support for other locations in the Puget Sound like Grays Harbor, Olympia, and others. This role will be the key personnel responsible for the management, organization, and communication of administrative functions.  

 

Essential Responsibilities:

• Responsible for general administrative functions of operations
• Occasionally travel to offices within the PNW region to ensure administrative needs are being met. This includes offices such as Seattle, Everett, Olympia, and Longview
• Review and approve accounts payable
• Maintain vessel schedules and circulate to internal stakeholders on a weekly basis
• Manage and maintain “ship files” and vessel paperwork. Work with Superintendents and General Managers to ensure accuracy of paperwork. Submit to appropriate internal counterparties for review and approval
• Work closely with Superintendents and General Managers to create and codify sensitive military information and billing documents
• Experience with Enterprise Resource Planning (ERP) systems, and must become proficient with SSA’s IFS platform. Travel to Salt Lake City, UT to attend training in the IFS platform required
• Organize office files and inventory to ensure streamlined process and documentation
• Serves as a go-to for general office inquiries
• Inventory management to ensure there is a sufficient supply in office inventory; this would include ordering supplies, maintaining an organized supply area
• Assist in implementing internal written processes and procedures
• Answer and direct phone calls to appropriate personnel in a courteous manner
• Maintain office records, and where possible, move towards digital records management
• Plan and coordinate office functions such as lunches and other as-needed support
• Maintain company values, rules, policies and procedures are met to fulfill the company mission, as well as productive relationships with customers and vendors
• Responsible for special tasks requested by management and/or supervisor
• Other duties as assigned

Preferred Qualifications

• High school diploma
• 5 years administration experience
• Valid Driver’s License
• Some knowledge of transportation industry from a vocational education institute, apprenticeship, on the job training and/or similar work experience
• Highly organized and flexible
• Detailed oriented and works with a high degree of accuracy
• Working knowledge of email, scheduling and Microsoft systems
• Ability to acquire TWIC card required

Pay Range

$58,000 - $75,000

Compensation & BenefitsEligible employees (and their families) may qualify for medical, dental, and vision insurance, as well as having basic life and accidental death insurance, paid disability insurance, including paid parental leave if eligible, and an Employee Assistance Program. Employees will receive paid sick and vacation time, and company holidays if eligible. The company also offers paid bereavement leave, and paid jury duty. Eligible employees can enroll in our company's 401k plan, as well as a retirement plan. Employees will be eligible for discretionary and/or metric-based bonuses dependent on their position.