Office Manager (Seattle, WA)

At Docker, we make app development easier so developers can focus on what matters. Our remote-first team spans the globe, united by a passion for innovation and great developer experiences. With over 20 million monthly users and 20 billion image pulls, Docker is the #1 tool for building, sharing, and running apps—trusted by startups and Fortune 100s alike. We’re growing fast and just getting started. Come join us for a whale of a ride!

Docker is seeking a highly organized, proactive, and people-focused Office Manager for our new Seattle office. In addition to office operations, this role will provide executive assistant support including calendar coordination, meeting logistics, travel support, and handling sensitive administrative matters with discretion. This role will be instrumental in building an engaging, productive, and inclusive workplace that reflects Docker’s culture and values.

You will play a foundational role in establishing office systems, vendor partnerships, workplace experience standards, and operational processes, for the office in Seattle, as well as potential future office expansions. You will serve as the go-to person for all things office related, partnering closely with People, IT, Finance, and executive leadership to ensure a seamless and welcoming environment for employees and visitors. Additionally, you will be the owner and driver of our partnership and collaboration with our facilities vendors and managers.

This role is ideal for someone who thrives in fast-growing environments, enjoys building from the ground up, and takes pride in creating exceptional workplace experiences and supporting senior leaders.

Office Operations & Facilities

• Establish and manage daily operations of the Seattle office

• Oversee facilities management, including landlord relations and maintenance coordination

• Manage office vendors including cleaning, security, utilities, catering, supplies, and other workplace services

• Develop and maintain office budgets in partnership with Finance

• Ensure compliance with local regulations and workplace safety standards

• Create and maintain operational processes and documentation
  

Executive Support

• Provide support as an executive assistant for 1 - 2 Docker executives

• Coordinate complex calendars and meetings

• Arrange business travel, itineraries, and related scheduling support

• Prepare meeting materials and support follow-up actions as needed

• Assist with expense reporting, approvals, and other administrative workflows

• Handle sensitive information with a high level of discretion, judgment, and professionalism

• Serve as a reliable point of coordination between executives and cross-functional partners

Office Services & Employee Support

• Support onboarding logistics for new hires in partnership with People and IT

• Coordinate conference rooms, shared spaces, seating arrangements, and workspace assignments

• Manage office access systems, visitor processes, and badging

• Support office usage planning and day-to-day workplace needs

• Plan and execute essential onsite meetings, team gatherings, and office-based events as needed

Cross-Functional Partnership

• Collaborate with IT on equipment provisioning, office technology, and troubleshooting

• Partner with People and Recruiting teams to support hiring growth in Seattle

• Coordinate with global office operations to ensure consistency across locations

• Contribute to workplace policies and future office planning initiatives

• Coordinate with Finance on budgets, purchasing, and vendor payments

• 8 + years of experience in office management, facilities management, workplace operations, executive support, or related roles

• Experience launching or scaling a new office location strongly preferred

• Strong vendor management and budget oversight experience

• Excellent organizational and project management skills

• High level of discretion and professionalism

• Strong communication and interpersonal skills

• Ability to work independently and make decisions in a fast-paced environment

• Experience working in a technology company or high-growth environment preferred

• Proficiency with workplace management tools and common office software platforms
  

• A high-impact, highly visible role in building Docker’s Seattle presence

• Opportunity to design and shape the employee workplace experience from day one

• Cross-functional collaboration with leadership and global teams

• A fast-paced, growth-oriented environment

• Autonomy, ownership, and the ability to influence how our workplace evolves

• Develop a deep understanding of Docker’s culture, values, and operating model

• Assess the current state of the Seattle office (space, vendors, systems, needs)

• Build relationships with key stakeholders (People, IT, Finance, leadership)

• Establish vendor contacts and ensure operational continuity

• Identify immediate improvements and quick wins

• Implement standardized office operations processes and documentation

• Finalize vendor agreements and optimize service levels

• Launch regular workplace experience initiatives (events, engagement programs)

• Establish budget tracking and reporting mechanisms

• Ensure onboarding experience is seamless for new Seattle hires
  

• Successfully scale office operations to support team growth

• Optimize space utilization and workplace systems

• Build a strong, connected Seattle office culture aligned with Docker values

• Establish a long-term facilities and growth plan

• Serve as a trusted partner to leadership on workplace strategy and executive support

Docker does not offer visa sponsorship for this role.

We use Covey as part of our hiring and / or promotional process for jobs in NYC and certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on April 13, 2024.

Please see the independent bias audit report covering our use of Covey here.

Perks

• Freedom & flexibility; fit your work around your life

• Designated quarterly Whaleness Days plus end of year Whaleness break

• Home office setup; we want you comfortable while you work

• 16 weeks of paid Parental leave

• Technology stipend equivalent to $100 net/month

• PTO plan that encourages you to take time to do the things you enjoy

• Training stipend for conferences, courses and classes

• Equity; we are a growing start-up and want all employees to have a share in the success of the company

• Docker Swag

• Medical benefits, retirement and holidays vary by country

• Remote-first culture, with offices in Seattle and Paris

Docker embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our company will be.

#LI-REMOTE