.png){kind=logo}
The Role
Manage the deployment of the AI platform by leading teams, ensuring timely customer integrations, and optimizing operational processes for success.
Summary Generated by Built In
Description
Requirements
HOAi is a fast-growing startup revolutionizing the community association management industry. Our AI workforce platform integrates machine learning technology to streamline labor-heavy processes, eliminating inefficiencies and driving scalability. With rapid growth in the AI space, we are pushing boundaries to redefine industry standards.
HOAi is the leading AI solution for the community association management industry, enabling organizations to deploy AI Agents that function like experienced managers. These AI Agents go beyond traditional AI by proactively executing complex, multi-step processes with human-like reasoning—working autonomously, 24/7, across your entire operation. This transformation optimizes labor costs, enables growth without additional hires, and ensures faster, higher-quality service for residents and board members. HOAi was acquired by Vantaca in the fall of 2024. Vantaca just achieved unicorn status with a $1.25B valuation, so it's safe to say we're past the "scrappy startup phase." We're not just building a successful company – we're building the category-defining platform that will transform how an entire industry operates.
Here's the reality of our trajectory:
- Growing 100% year-over-year
- Our AI product (HOAi) went from $0 to millions in months
- Backed by Cove Hill Partners and JMI Private Equity
- 6M+ doors on our platform, displacing legacy systems
Overview
As the Manager, Forward AI Deployment, you'll run the deployment "factory" for HOAi—turning signed customers into successful, adopted, renewing customers by orchestrating the work of Forward Deployed Engineers and cross-functional partners. You will own mission-critical deployment execution, from capacity planning to go-live, ensuring that every customer hits their timelines, quality bars, and adoption outcomes. This role is ideal for operational leaders who build systems over heroics, move fast, and create predictable, repeatable processes that scale.
You'll collaborate across FDE pods, Product, Engineering, and Go-to-Market—acting as the connective tissue between customer value and internal execution. You'll be accountable for deployment predictability, quality, and the enablement systems that make our team faster and more consistent over time.
Responsibilities
- Manage and develop a team of Forward Deployed Engineers (“FDEs”), ensuring they have clear priorities, appropriate workloads, and support needed to deliver for customers
- Own the customer deployment journey from signed contract through successful go-live and journey to a champion customer
- Run weekly deployment reviews with FDEs; proactively surface slippage, resourcing gaps, and risks before they become customer-facing problems
- Build and maintain an always-current deployment calendar (6–12 weeks out), matching FDE capacity to customer commitments and making tradeoffs explicit
- Coordinate staffing across specialized FDE pods, ensuring the right people are assigned to the right customers based on skills, personality, bandwidth, and customer needs
- Create and maintain deployment playbooks, templates, and checklists that make onboarding repeatable and reduce reliance on tribal knowledge
- Establish clear quality gates and milestone criteria so FDEs and customers know what “ready for go-live” looks like
- Ensure tight handoffs between GTM//CX, Product//CX and Support//CX, with zero ambiguity on ownership at each stage of the customer journey
- Maintain weekly deployment scorecard for leadership (e.g., on-time go-live %, time-to-value, FDE utilization, customer health signals)
- Identify patterns in deployment friction and drive fixes into process, training, tooling, or cross-functional asks
- Partner with GTM and Product to set realistic timelines and manage customer expectations throughout the deployment process
Requirements
- 3–7+ years of experience managing technical teams in implementation, professional services, customer onboarding, or delivery operations—ideally in a high-growth SaaS environment
- Demonstrated track record of developing and retaining high-performing individual contributors
- Proven ability to manage multiple concurrent customer deployments, balancing competing priorities and resource constraints
- Strong operational instincts: you build systems and processes, not heroics
- Excellent customer-facing communication skills—calm, credible, and direct when managing expectations or navigating delays
- Experience building scorecards, dashboards, and reporting cadences that drive accountability without micromanagement
- Comfort with ambiguity and fast change; you can create order and predictability in a scaling organization
- Experience in forward-deployed or professional services organizations is a plus
- Background, or demonstrated interest, in property management, community association management, or related industries is a plus
Core Values
- Always Growing: Likes change and enjoys finding new ways to improve their knowledge and the product. Always ready to learn quickly, helping themselves and the team grow.
- Win as a Team: Builds trust and works together by making sure everyone communicates well. Actively involved in daily work, working closely with the team, listening to their ideas, and celebrating successes together.
- Accountability Starts with Me: Notices problems and takes personal action to solve them.
- Unwavering Commitment to Customer Experience: Regularly talks to customers, taking personal responsibility to understand what they need, address concerns, and make their experience better with improved Vantaca processes.
- Innovate Boldly: We challenge the status quo and push boundaries to create meaningful change. We act with urgency and purpose, knowing that innovation drives our success.
The HOAi Way
- Shoot for Impossible and Make it Happen: Sets audacious goals that others might see as unreachable and breaks them into actionable steps. Relentlessly perseveres through obstacles with resourcefulness and determination, turning ambitious vision into tangible results.
- Radical Candor Leads to Humble Excellence: Gives and receives direct, honest feedback with genuine care for others' growth. Stays open-minded on the path to continuous improvement, recognizing that the best outcomes come from carrying no ego.
- Hire and Develop the Best Talent: Actively seeks exceptional people who raise the bar and invests deeply in their growth. Creates opportunities for team members to stretch their capabilities, providing coaching and support that helps them reach their full potential.
Why You Should Join Our Team
- Our eNPS is +68! (Google it, that is great).
- Benefits: Medical, Dental, and Vision kick in day one.
- Unlimited PTO (with a requirement for employees to take a minimum of one continuous week per year).
- 401K with Company Match.
- Remote Flexible - come to the office when needed.
- Great parental leave benefits.
- Named on Inc 5000 list of America’s Fastest Growing Private Companies.
- Named on Inc 5000 Vet 100 Private Companies list multiple years in a row.
- Winner of Coastal Entrepreneur Award, Technology Category.
- Active employee-led Culture Committee.
- Ongoing industry and professional development trainings available to all employees.
- Multiple leaders on the executive committee recognized as 40 under 40 recipients for contributions to business and community.
- We’re playing offense to win! Our product market fit and our world-class employees make us the leader in our space. We’re building something cool and people like it here.
We receive many resumes for our open positions and each one is reviewed by a human being on our recruiting team. We will compare your background with the qualifications and requirements for the position.
If you are selected for an interview you will receive an e-mail from someone on our recruiting team with an @vantaca.com email address. It may take some time for us to review all of the applications so give us some time to respond. We appreciate your interest in this role.
Top Skills
AI
Machine Learning
SaaS
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Vantaca is the leading community management software that empowers owners, operators, community management teams, and association boards to elevate business performance. More than just accounting and management software, Vantaca is a next-gen business operating system that drives revenue, boosts efficiency, enhances flexibility, and strengthens control. Built on a modern, cloud-based architecture, its single-platform design adapts seamlessly to 100% of business processes, delivers proactive insights through advanced reporting, and integrates with your preferred software and banking partners. Exclusively focused on community management, Vantaca is the trusted technology leader, serving as a proven partner for innovation and operational excellence in the community association management industry. Call to schedule a demo at 1-855-582-6822 or visit www.vantaca.com for more information.
