The Role
About Woven by Toyota
Woven by Toyota is enabling Toyota’s once-in-a-century transformation into a mobility company. Inspired by a legacy of innovating for the benefit of others, our mission is to challenge the current state of mobility through human-centric innovation — expanding what “mobility” means and how it serves society.
Our work centers on four pillars: AD/ADAS, our autonomous driving and advanced driver assist technologies; Arene, our software development platform for software-defined vehicles; Woven City, a test course for mobility; and Cloud & AI, the digital infrastructure powering our collaborative foundation. Business-critical functions empower these teams to execute, and together, we’re working toward one bold goal: a world with zero accidents and enhanced well-being for all.
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TEAM
Woven by Toyota develops automated driving (AD)/advanced driver assistance systems (ADAS) for Toyota's mass production vehicles. The mission of the JP Business Strategy & Operations team is to manage the office to facilitate the development of AD/ADAS, and to perform a wide range of tasks such as forecast management and resource coordination.
WHO ARE WE LOOKING FOR?
We expect you to serve as the leader of a 10-member Operations Assistant team handling a wide range of duties for the AD/ADAS Japan business, including office management, workplace operations, forecast management, business resource coordination, personal assistant support, and team assistant support.
RESPONSIBILITIES
・Maintaining and managing support the workplace environment
・Planning future seating arrangements
・Implementing relocation plans
・Managing office automation equipment and other devices
・Communicating with the company-wide office management team to obtain administrative information and share it within the team
・Management Support for the Assistant Team (Task Allocation and Workload Adjustment)
・Creation and revision of work manuals
・Planning and operation of internal events
・Creation, review, and management of contracts
・Support for overall AD/ADAS development resources and budget management
・Visitor reception
・Other administrative tasks
MINIMUM QUALIFICATIONS
- Ability to manage multiple tasks and deal with uncertain situations
- Experience in proactively tackling complex issues and identifying opportunities for improvement
- Problem solving skills and drive for improvement
- Native level Japanese and business level English language skills
- Proficiency in office software such as Word, Excel, PowerPoint, and Spreadsheet
NICE TO HAVES
- Experience as a personal secretary and team assistant
- Basic knowledge of accounting and finance
- Basic programming skills (e.g., GAS/Python/VBA)
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Important Points
・All interviews will be arranged via Google Meet, unless otherwise stated.
・The same job descriptions are available in both English and Japanese; therefore, we kindly ask that you apply to only one version.
・We kindly request that you submit your resume in English, if possible. However, Japanese resumes are also acceptable. Please note that, depending on the English proficiency requirements of the role, we may request an English version of your resume later in the process.
WHAT WE OFFER
・Competitive Salary - Based on experience
・Work Hours - Flexible working time
・Paid Holiday - 20 days per year (prorated)
・Sick Leave - 6 days per year (prorated)
・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company
・Japanese Social Insurance - Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance
・Housing Allowance
・Retirement Benefits
・Rental Cars Support
・In-house Training Program (software study/language study)
Our Commitment
・We are an equal opportunity employer and value diversity.
・Any information we receive from you will be used only in the hiring and onboarding process. Please see our privacy notice for more details.
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The Company
What We Do
Woven by Toyota will help to deliver the safest, most intelligent mobility experiences and lifestyle for Toyota customers everywhere. At Woven by Toyota, we envision a human-centered future, where world-class technology expands global access to mobility, enhances the capabilities of drivers, and empowers people to thrive. We achieve this with a unique global culture that weaves modern Silicon Valley innovation with Japanese quality craftsmanship. As society, technology and customer needs evolve, we continuously pursue new ways to create a more personal, seamless experience for customers.
